Administrative Assistant - Texas Tech University
Lubbock, TX
About the Job
Major/Essential Functions
- Supports Service Plus philosophy of TTUHSC and Texas Tech Physicians of Lubbock to include the mission, vision and SPIRIT values. TTUHSC Values Based Culture.
- Understands, cooperates with and supports all initiatives of our 5 Key Performance Indicators (KPI) Patient Satisfaction, Quality, Financial Performance, Business Development and People Development.
- All Employees are expected to understand and conduct themselves in accordance with the performance criteria for their particular job and with all rules, procedures, and standards of conduct established by the System, University, and the Employee’s department or unit.
- Communicates, reports, and documents accurately, honestly, and in good faith. Performs work in a professional manner and in accordance with expected standards of performance; Adheres to attendance, timeliness, and work schedule standards.
- Faculty Credentialling – UMC and Covenant plus New Mexico
- Physician ePafs for Non-Salaried Appointments to include completion and submission of packets
- Faculty Memberships and renewals
- Faculty Licensing and renewals
- Faculty Conference registration and Hotel booking
- Faculty travel reimbursement
- Manage Faculty Outlook calendars – Send and Receive invites to include update as needed for clinic schedule or patient add on appointments
- Remind Faculty of upcoming meetings the day before or the day of - in person (face-to-face)
- Coordinate and schedule Faculty and Department meetings to include sending invites, food order, food set up and clean up.
- Create and print Agenda
- Print Sign-in Sheet and obtain signatures
- Coordinate Pharmaceutical meetings with Faculty to include sending invites, food order, food set up and clean up.
- Schedule Educational lunches
- Create and print Agenda
- Print Sign-in Sheet
- Faculty vehicle registration and parking – UMC, Covenant and TTUHSC
- Faculty Digital Measures – manage Faculty submissions and updates
- Coordinating Faculty Evaluations with Faculty Affairs and Department Chair
- Coordinate Monthly Birthday lunches to include food order, food set up and clean up and send invites
- Print Sign-in Sheet and obtain signatures
- Manage supply orders include submitting Purchase Orders. Organize and track supplies.
- Reconcile Purchase Orders with Packing Slips
- Coordinate events, such as Christmas Party
- Work with Sr. Clinical Dept. Administrator and Residency Coordinator
- Invoicing – Aqua One, TAS Stenocall, Alsco and Contracting
- Submit PO, reconcile expense, submit Invoice for payment
- A/R entry and reconcile
- File records in appropriate binder
- File Expense Report documents and other documents as assigned.
Grant Funded?
No
Pay Grade Minimum
Salary commensurate with related education, experience and/or skills.
Pay Basis
Hourly
Work Location
Lubbock
Preferred Qualifications
- Experience with Purchase Orders, Invoicing, Coordinating Meetings and Organizing/maintaining Outlook Calendar.
Campus
HSC - Lubbock
Department
Neurology Dept Lbk Genl
Required Attachments
Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.
Job Group
Executive and Admin Assistants
Occasional Duties
- Backup for Residency Coordinator
- Other duties as assigned
Shift
Day
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
AZ, RP, YN
Army Military Occupational Specialty Code
36B, 42A, 56M
Air Force Specialty Code
3A1X1, 8A200
Marine Military Occupational Specialty Code
0111
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
Source : Texas Tech University