Administrative Assistant (m/f/d) - Part Time - Adam Hall Group

We, the Adam Hall Group, a globally active event technology manufacturer covering almost all areas of modern event technology thanks to our comprehensive product portfolio: audio, lighting, stands, stage equipment, hardware, accessories and more, are seeking a detail-oriented and proactive Administration Assistant to join our team!

The ideal candidate possesses strong accounting and operations skills and is willing to/ eager to help us ensure efficient office operation by providing administrative, operations support, and by overtaking some of the accounting tasks.

This position currently requires 20 hours a week and has the potential to become full-time.

These are your tasks:

- Administrative Support:

• Handle incoming calls, emails and correspondence, such as helping to plan meetings, appointments and travel arrangements for employees.

• Maintain office supplies/equipment and support in office activities and operations as needed.

- Accounting Tasks:

• Assist in processing accounts payable and accounts receivable transactions.

• Prepare scheduled financial, sales and commission reports.

• Send out monthly statements and contact past due accounts.

- Operations Support:

• Assist in Purchasing, Receiving and Inventory tasks.

• Support E-commerce activities, product listing, and report gathering of tracked KPI’s.

• Support Marketing activities such as trade show organization, Showroom preparation for customer visits.

What you bring with you:

• EDUCATION: Bachelor’s or Associate degree in Business Administration preferred.

• EXPERIENCE: Proven experience as an Administration Assistant, Administrative Coordinator, or similar role.

• KNOW-HOW: Knowledge of basic accounting principles and practices such as proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Word, Excel, Outlook).

• SOFT SKILLS: Excellent communication and interpersonal skills, with a customer service-oriented approach and a strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

• OTHERS: Ability to maintain confidentiality and handle sensitive information with discretion.

With us you can expect:

• DEVELOPMENT AND GROWTH: we offer development and training opportunities in a medium-sized company with the dynamics of a start-up.

• FINANCIAL STABILITY: With us you receive financial benefits such as a performance-related bonus as well as other company benefits.

• WORK-LIFE BALANCE: A concern that is part of the company's culture, we offer, for example, flexible schedule management, expense coverage, a supportive team environment, etc.

• WORKING TOGETHER: we are a friendly team with a shared passion for event technology. We focus on building personal connections through team events and networking activities between teams.

About Adam Hall Group

Adam Hall Group is a stable and internationally leading event technology manufacturer with a clear mission: to enable people to share their passion and beautiful moments with each other through event technology. Every day, more than 380 employees from different nations work with heart and soul and passion on the future of live events. In doing so, we rely on mutual trust, transparency and fair dealings with each other as the values of our corporate culture. As part of the Adam Hall Group team, you can look forward to a creative and inspiring working environment where you can contribute your ideas and be who you are! Because at Adam Hall Group, we believe that creative ideas and products can only come from diversity, equal opportunities and community!