Administrative Assistant - NV5

This position performs general administrative duties to support all departments within the office.

We are seeking an Administrative Assistant, preferably with past experience in the Engineering industry, that is interested in working a 32-hour work week, Monday through Thursday. This will include access to all the benefits that NV5 has to offer.

Come be a part of a growing, Pacific Northwest NV5 team with the opportunity to be located in the popular Treasure Valley of SW Idaho.

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

• Open/close reception area;
• Greet and assist visitors and answer phone calls in a friendly and professional manner that best represents NV5; provide hospitality to visitors; take messages when appropriate
• General copying/scanning as needed.
• Manage incoming/outgoing mail.
• Prepare FedEx shipments
• Monitor and order office and breakroom supplies.
• Assist with new employee onboarding (workstation set-up, HR forms, name plates, key cards, etc.) or employment separation process.
• Maintain vehicle check-out system and vehicle maintenance records.
• Special projects assistance (set up meetings, order lunches, travel/lodging arrangements, prepare binders/presentation materials, formatting/updating Word/Excel files, organize materials and supply closets, etc.).
• Assist with completion of forms, applications, and various reporting requirements.
• Deliver and pick-up construction plan sets, subdivision plats, records of survey, etc. as needed to assist in the approval and recording processes.
• Internet or research support (billing inquiries, missing/broken components to office equipment, vendors/pricing of services, equipment, or supplies).
• Request Certificates of Insurance for new projects
• Assist Project Managers in preparation of Project Setup Forms (PSF) (Excel).
• Scan invoices, PSF’s/contract, change orders, etc. and file electronically.
• Check status of invoice payments and follow-up on unpaid invoices
• Vendor invoices (Accounts Payable) – add codes, OM signature, upload to Vantage Point, and file.
• Maintain vendor files

• High School diploma/GED required with a minimum of 4 years of experience in an office environment.
• Experience with Land Planning / Development application processing and Plat Routing a plus
• Ability to organize and prioritize daily work, including tracking and managing competing and changing priorities.
• Working knowledge of Microsoft Word, Excel, and Outlook required.
• Working knowledge of Adobe Acrobat Pro / Bluebeam .PDF editors a plus
• Experience with Deltek Vision software a plus, not required.
• Detail oriented
• Positive attitude
• Ability to work well independently.
• Discretion in handling confidential information.
• Strong work ethic

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.