Administrative Assistant - Air Express International USA, Inc.
Miami, FL 33101
About the Job
Job Title: Administrative Assistant
Location: Miami FL
DHL Global Forwarding manages the flow of goods and information across a customer's global supply chain utilizing air/ocean/ground transportation, customs brokerage services, and dedicated warehousing/distribution centers. We are part of Deutsche Post DHL, the world’s leading logistics provider with operations in over 220 countries.
Overall Role Purpose:
To support Americas Finance, Air Freight and Ocean Freight team on a daily basis. Administer general administrative support processes and activities to effectively meet information requests and determine trends, ensure smooth running of business activities and meet administrative needs in line with business needs, stakeholder requirements, Group guidelines and policies. This position will be based in Miami, FL
Accountabilities:
- Support delivery of administrative support processes and activities
- Provide timely and effective administrative support for Americas Finance, Air Freight and Ocean Freight management and team such as arranging meetings and travel, developing agendas, preparing and submitting expense reports etc.
- Work with Account Payables to charge taxes in respective cost centers as well as intercompany billing when needed
- Update DGF US Account payable systems monthly – expenses charged to AFR cost centers, due to meetings and fees/taxes covered due to air tickets purchased ex AFR ticket bank.
- Perform administrative tasks such as research, data processing and validation, and documentation
- Gather information and data for formulations of recommendations, decision papers and presentations
- Reconcile data, conduct initial analysis and generate standard reports on results and updates to support other team members and enhance coordination
- Follow and achieve compliance with established procedures and ensure proper usage of administrative support processes and policies
- Resolve recurring issues faced during delivery as per defined processes, systems and methods
- Answer queries of other staff members of relevant committees/ boards/ departments to maintain relationships and enhance customer satisfaction
Skills/Qualifications:
• Minimum 3 years experience supporting business leaders.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Analytical and problem-solving capabilities to support decision-making.
• Strong attention to detail and the ability to work independently in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Excel
Benefits: (All non-union employees)
- Total Compensation Package: We offer a competitive base salary.
- 401(k) with a match: Pre-tax 401(k) contribution plan comes with a $1 for $1 match up to 4% quarterly, plus a 2% base contribution annually to help you save for retirement.
- Stock Purchase Plan: Eligible employees can purchase Deutsche Post AG shares at a 15% discount and benefit from the Group’s success as shareholders.
- Medical: We offer comprehensive healthcare plans covering preventative care, inpatient and outpatient services, and prescription drugs.
- Vision: Optional coverage for eye exams, frames, and contact lenses.
- Dental: Optional coverage for preventative, major, and basic dental services.
- Holiday / Paid Time Off: The company provides paid time off for 7 major holidays each calendar year (New Year's Day, MLK Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day), plus 8 floating holidays, and accrued vacation days.
Why join DHL Global Forwarding?
We are part of the DHL Group the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html
DHL GLOBAL FORWARDING HAS BEEN RECOGNIZED EXTERNALLY AS TOP EMPLOYER AND
A GREAT PLACE TO WORK !
WHY DOES THIS MATTER TO YOU?
- It means that when you partner with DHL Global Forwarding you’re working with an ethical and socially responsible company.
- We believe that when people love to come to work, they give more, try harder for their Customers, and are proud of the service they give.
- And that’s why external organizations have granted us different accolades for our people practices
Our Vision: The Logistics Company for the World
Our Mission: Excellence. Simply Delivered.
Our Purpose: We connect people, improving their lives
Our Values: Respect & Results
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility
At DHL Global Forwarding we cultivate a culture that values both respect and results, placing a strong emphasis on fostering a diverse and inclusive workforce.
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Work Authorization:
DHL Global Forwarding will only employ those who are legally authorized to work in the United States. This is not a position for which visa sponsorship will be provided. Individuals who need sponsorship for work authorization, now or in the future, are not eligible for hire for this role.
About DHL Global Forwarding (DGF):
DHL Global Forwarding (DGF) is the world leader in air freight services and one of the leading providers of ocean freight services. Around 30,000 employees work to ensure the transport of all kinds of shipments by air or sea. DGF's logistics solutions span the entire supply chain, from the factory to the shop floor. They also include special transport-related services.
Our business model is very asset-light, as it is based on the brokerage of transport services between customers and freight carriers. We consolidate shipments to achieve higher volumes, purchase cargo space at better conditions and optimize network utilization. Our global presence means we can offer a variety of routing options and meet our customers' increasing demand for multimodal shipments.
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