Administrative Assistant - Gale Hotels

SUMMARY:

The Administrative Assistant is responsible for providing administrative support to management and staff within an assigned department and/or property location.

RESPONSIBILITIES:

• Compose and/or edit correspondence, reports, and other documents.
• May create and/or maintain departmental databases.
• Greet visitors, screen telephone calls, and take messages.
• Manage calendars and update them as necessary.
• Coordinate and schedule meetings, records, and transcribes minutes.
• May coordinate and schedule various departmental tasks and activities.
• Maintain files.
• Open and sort incoming mail and prepare outgoing mail and packages.
• Maintain and order office supplies when necessary.

• May be required to perform a variety of specialized duties related to the department and/or location in which they work.
• May be required to perform basic accounting for a business unit or department.
• Assist with special projects.
• Performs duties with considerable independence of action and deals with materials that are highly sensitive and confidential in nature.

• Perform other related duties and assignments as required.

QUALIFICATIONS:

• Customer service oriented.
• Excellent verbal and written communication skills.
• Well organized and flexible with the ability to multi-task
• Proactive and able to react to changing priorities.

EDUCATION:

• One-year certification from college or technical school, or six (6) months to one (1) year of related experience and/or training, or equivalent combination of education and experience.
• Computer skills including Internet, e-mail, (MS Outlook) MS Excel, MS PowerPoint, and MS Word.

LANGUAGE SKILLS:

• Excellent verbal and written communication skills in English and Spanish a must.

REASONING ABILITY:

• Strong problem-solving skills and attention to detail.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is regularly required to sit for prolonged periods and talk or listen.
• The employee frequently is required to use their hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms.
• Specific vision abilities required by this job include close vision and color vision.
• Able to lift up to 15 pounds at time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job is primarily performed in an office environment with a moderate noise level. While performing the duties of this job, the employee is required to frequently inspect inside and outside areas of the property location and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

We are an EEO Company that provides a competitive salary and comprehensive benefits package to all full-time regular Employees.