Administrative Assistant - SDVInternational

Since our company was founded, SDV INTERNATIONAL has led efforts to solve complex problems in complex environments for our clients.

SDV INTERNATIONAL personnel hail from a variety of backgrounds, and we are subject matter experts in our practice areas. We have successfully served in international settings. Our success is due to our ability to attract highly qualified staff by using a proven model of holistic recruitment and retention, and by maintaining a core focus on customer satisfaction. The drive for customer satisfaction is in our DNA. Our mission is to, “Not just show up and do a job, but to work hard, do the right thing, the right way, and to be wholehearted about serving our clients."

The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets scheduled visitors and callers, and directs them to appropriate area or person
• Perform clerical duties related to department activities such as typing, filing, distributing mail, making scheduling calls and answering phones
• Searches marketing databases on weekly basis and compiles Excel spreadsheet to track sales opportunities
• Composes and types routine correspondence
• Organizes and maintains file system, and files correspondence and other records. Creates and maintains database and spreadsheet files
• Answers telephone calls, and arranges conference calls
• May coordinate manager’s schedule and makes appointments
• May arranges and coordinates travel schedules and reservations
• Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
• Researches, compiles, and analyzes data for special projects and various reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Orders and maintains supplies, and arranges for equipment maintenance
• Assist other AA’s and other departments with administrative support as needed
• Participates in Miami area meetings with supervisors and staff
• May travel to meetings
• Other duties may be assigned

SUPERVISORY RESPONSIBILITIES
None

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); and at least five years related experience and/or training; or equivalent combination of education and experience required.

Ability to apply common sense understanding to carry out instructions furnished in written, orally, or in diagram form and the ability to deal with problems involving difficult situations are required. Individual must also have good multi tasking skills.

COMPUTER AND OFFICE EQUIPMENT SKILLS
Microsoft Office Suite, 10-key calculator, facsimile machine, typing of at least 40 words per minute, copy machine and telephone

CERTIFICATES, LICENSES, REGISTRATIONS (Ex: CPA, Series 6 or 7 license, etc)
None Required

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Job Types: Full-time, Part-time, Temporary, Contract

Salary: $15.00 to $17.00 /hour