Administrative Assistant, Middletown Physician Assistant (PA) Program - Touro University New York

Overview:

The Administrative Assistant for the Middletown Physician Assistant (PA) Program works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator, and Remediation team to help orchestrate all phases of the Program. 

Responsibilities:

Job responsibilities are to provide administrative support to the PA Program, but not limited to the following:

• Works closely with the Coordinators in scheduling instructors.
• Communicating with instructors on date and time availability each semester.
• Creating a monthly calendar for the students.
• Coordination/scheduling of various PA Program Committee meetings.
• Assists with general correspondence, surveys, funding applications, scheduling appointments, and self-study reports.
• Prepares material for distribution to students; such as examinations if necessary, room availability.
• Records Maintenance:
  • Student Files – academic/clinical, correspondence.
  • Organize and maintain all course lecture material and assessments in BOX.
  • Syllabi.
  • Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc.
  • Health Forms.
  • Evaluations Bio/Sketch- Health Forms.
  • Collects updated health forms/Immunizations.
  • Ensures forms are reviewed and in compliance.
• Typing and Filing:
  • Correspondence.
  • Meeting Minutes.
  • Examinations.
  • Evaluations Forms.
  • Lecture Outlines.
• Emails and Calls:
  • Responds to inquiries.
  • Records and delivers messages.
• Proctoring of Exams and Room Requests.

Qualifications:

Education/Experience

• 2 or more years’ experience with administrative work, preferably in education.
• Associates or Bachelor’s Degree preferred.

Knowledge/Skills/Abilities

• Familiar with the Exxat System and Canvas preferred.
• Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity.
• Must be able to work collaboratively and effectively with colleagues in a team environment.
• Good interpersonal skills are required, both written and oral.
• Familiar with Microsoft Office products.
• Travel to other campuses for retreats when required.

Physical Demands

• Ability to lift 5 lbs.

Maximum Salary:USD $48,399.00/Yr.Minimum Salary:USD $38,719.00/Yr.