Administrative Assistant - KIPP Minnesota Public Schools

KIPP is a national network of free, open‐enrollment, college‐preparatory public schools in under‐resourced communities throughout the United States. There are currently 281 locally‐run KIPP regions in more than 25 states and Washington, DC; nationally, KIPP serves approximately 120,000 students. More than 80 percent of KIPP students come from low‐income households, and more than 95 percent are African American or Hispanic/Latino.  Through high expectations for students and staff, world‐class teachers and principals, more time in school, autonomy over budget and curriculum, and a focus on results, KIPP schools prepare traditionally underserved students for success in college and in life. KIPP schools have been widely recognized for their success in doing so, and today, nearly 85% of KIPP alumni nationally have matriculated to college. 

All KIPP schools share a core set of operating principles, known as the Five Pillars, that KIPP believes help to lay the foundation for students to perform at the highest academic levels: High Expectations, Choice & Commitment, More Time, Power to Lead, and a Focus on Results.

KIPP Minnesota Overview

Who we are: KIPP Minnesota Schools is a network of high-performing college-preparatory public charter schools. Next year, we will serve over 300 students in grades K-8 (primary and middle) in north Minneapolis. KIPP Minnesota Schools is a fast-growing, entrepreneurial organization with significant growth plans in the coming years.

What we do: We do whatever it takes to help our students develop knowledge, skills, and strong character. We work relentlessly so that every one of our students has the opportunity to attend college and has access to the life of choice and opportunity that college provides. The KIPP Minnesota Regional Team supports our schools, school leaders, and staff through organizational and academic alignment, business management, strategic planning, and back office functions.

How we do it: There are no shortcuts to success. Outstanding educators, rigorous lessons, more time in school, and a strong school culture support our students as they climb the mountain to college. We work as a team, use data, and constantly reflect to improve our practice. We believe all of our KIPPsters can make it to and through college, and we stay with them every step of the way.

Why it matters: Approximately 1 in 10 students in our communities earn a college degree. We believe this is unjust and unacceptable and, most importantly, can be changed. Nationwide, over 85% of KIPP middle school alums matriculate to college.

POSITION OVERVIEW

The Administrative Assistant provides a high level of confidential administrative support to ensure efficient and effective operations for the Executive Director of KIPP Minnesota Public Schools. The Administrative Assistant plays an important and strategic role, enabling the Executive Director to work most effectively with internal and external stakeholders to fulfill the school’s mission, vision and strategic priorities in a manner consistent with our core values and policies and procedures.

PRIMARY RESPONSIBILITIES

● Plans, manages and maintains an accurate calendar of meetings and other commitments on behalf of the ED while balancing competing scheduling priorities
● Provides administrative support on complex and/or confidential matters to senior leadership members as assigned, including but not limited to: travel arrangements and itineraries, agendas, expense reports, PowerPoint presentations, meeting and event logistics, etc..
● Ensures that assigned senior leaders are appropriately briefed for all events and meetings by coordinating with other staff and external partners
● Manages the daily requirements of the executives office, including but not limited to: referring inquiries to appropriate staff, arranging meetings, and preparing requisite materials for meetings.
● Composes, transcribes, edits and disseminates reports, memos and other senior-level correspondence
● Assists in the preparation of board, committee and other group meetings including logistics, catering, audio and IT requirements
● Attends meetings as assigned and records accurate minutes
● Organizes and maintains confidential and important hard copy or electronic files
● Proficient Typing Speed of 65 WPM or above with limited errors

DESIRED EXPERIENCE
Required
● Associate’s degree or 3+ years of progressively increasing responsible Administrative Assistant experience.
● Ability to resolve complex and/or confidential administrative issues with excellent judgment and little or no supervision
● Has demonstrated experience proactively scheduling executive calendars.
● Independently prioritize competing projects and deadlines with flexibility to shift priorities swiftly
● Must thrive in a fast-paced environment, work well under pressure and handle stress
● Strong technical and computer skills with an emphasis on Google Suite and Microsoft Office, including: Word, PowerPoint and Excel
● Proactive approach in taking on additional responsibilities and willingness to help others when necessary
● Demonstrated oral, written and interpersonal communications skills, both in person and over the phone; ability to communicate professionally, with tact and diplomacy

● Excellent attention to detail and organization skills
● Ability to work individually and as part of a team
● Customer service and hospitality expertise demonstrated in resume experience

Highly Preferred
● Bachelor’s degree
● 5 years of experience

COMPENSATION

Salary:

$46,000- 60,000

*Commensurate based on experience.

How to Apply 

We are committed to hiring a diverse, multicultural leadership team and encourage applications from traditionally under-represented backgrounds. Please apply online here. Applications will be accepted on a rolling basis.

KIPP:MN is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: KIPP:MN is committed to equal employment opportunity for all candidates and employees, providing employees with a work environment free of discrimination and harassment. All employment decisions are based on our business needs, job requirements and required qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental, or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by ​​protected by federal, state or local laws. KIPP:MN will not tolerate discrimination or harassment based on these characteristics.”

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.