Administrative Assistant - HCA Healthcare
Nashville, TN 37203
About the Job
Description
Introduction
Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
Benefits
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.
Job Summary and Qualifications
General Summary:
The Administrative Assistant serves as the primary source of administrative and clerical support for an HCA Corporate Vice Presidents of Surgical Services, and a HCA Corporate Vice President of Burn, Value Base Enterprise Service Lines and associated teams. This person will be highly motivated, and might be interested in leveraging this position for future growth on this team or within HCA Healthcare. Responsibilities of this position include:
1. Efficient scheduling of meetings, appointments, conferences, etc.
2. Provide administrative support to all team members by assisting with expense management, travel arrangements, new-hire onboarding, AV/VC support, catering needs, and more
3. Effective communications with colleagues, staff, vendors, or the public in person, by telephone, or in writing; following up with designated department managers on the status of assigned projects, due dates, deadlines, etc.
4. Preparation of written correspondence which is appropriate to the purpose and structurally, syntactically and typographically correct
5. Management and simplification of the flow of documents handled by the assigned principals
6. Effective management of frequently-changing schedules and priorities
7. Partnering with other team members on special events and projects as needed
8. Host behavior for greeting and assisting off-site visitors when meeting with VPs
9. Willing to take on additional responsibilities as necessary or when applicable
Position Responsibilities:
Customer Service/Communication/Interpersonal Skills
· Strives to exceed expectations of internal and external customers: Corporate VP and Team, Division VPs and their admins, national field reps, and service line leaders as needed
· Demonstrates appropriate communication skills in all interactions
· Interacts with others in a spirit of teamwork and cooperation with high standards for quality work
· Anticipates and provides resolution to issues based on the needs and expectations of our customers
· Channels concerns appropriately through chain of command; deals with conflict appropriately, timely and privately
· Treats others with respect at all times; maintains a work environment free of harassment, hostility, threats or violence
Job Knowledge/Productivity/Initiative:
· Ability to manage multiple executes and team calendars.
· Completes position responsibilities by following established guidelines and protocols within the appropriate time frame
· Demonstrates a thorough knowledge of work practices/responsibilities/establishing priorities and roles
· Demonstrates self-direction, flexibility, professional development and willingness to master new skills
· Has the ability to accept and act upon suggestions for improved performance
· Completes all required orientation and annual updates as appropriate to demonstrate compliance with Ethics and Compliance Program, policies, directives and Code of Conduct training
· Performs complex administrative duties for VP + team including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across corporate functions
· Provides general administrative support for executives including typing, data entry, answering phones, making copies, scheduling meetings, handling travel arrangements and submitting expense reports
· Develops and implements office procedures needed to streamline processes and improve communications across two national teams
· Manages information effectively: identifies and prioritizes urgent requests and orders and reports to appropriate team members for additional assistance or interventions. Follows up on status of assigned projects, prepares minutes and correspondence in appropriate formats, reviews and distributes mail and messages in a timely manner
· Coordinates and oversees various projects as assigned
· Ensuring adequacy of office supplies and equipment
· Assists other staff as requested
Education and Experience:
· Highschool graduate /Equivalent
· Bachelors preferred
· 3 Years of experience preferred
Qualifications:
· Strong working knowledge of Microsoft Office
· Knowledge of Concur preferred
HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.