Administrative Assistant - HCA Healthcare
Nashville, TN 37203
About the Job
Description
Introduction
Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HCA Healthcare today and find out what it truly means to be a part of the HCA Healthcare team.
Benefits
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
We are seeking a(an) Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
Job Summary
The Administrative Assistant will perform administrative duties for Information Protection and Security VPs and AVPs including IPS Field Operations, Privacy, Physical Security, Identity Engagement, and Business Risk Solutions.
Major Responsibilities:
- Manage calendars, schedule meetings/events on their behalf and assist in coordination of various department meetings/events
- Help draft, proofread and send communications on behalf of the VPs/AVPs to both internal and external stakeholders
- Serve as primary contact for the VP/AVP and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents
- Maintain master copies of agreements, contracts, funding memos. Facilitate approval process
- Manage recurring meetings and events, facilitate agendas, distribution.
- Develop and maintain accurate organizational charts, team/directors/ lists, including addresses (email & physical), phone numbers, etc.
- Execute procedures for onboarding and offboarding IPS colleagues including equipment requests, space planning, and maintaining the IPS email distribution lists and WebEx Teams spaces.
- Report PTO timely for colleagues not using Planview.
- Arrange leader travel as needed, coordinate with other administrative assistants on group travel, including booking and creating itineraries.
- Prepare expense reports in a timely manner.
- Assist the VP/AVP with approvals, planning and coordination for external meeting requests for the corporate campus; assist with scheduling leaders to speak.
- Provide general administrative support as needed including ordering office supplies, shipping and mailing, making copies, answering phones, delivering mail, drafting and typing correspondence, etc.
- Performs other duties as assigned
Knowledge, Skills, Abilities, Behaviors:
- Proficient in Microsoft Suite of tools and virtual meeting tools like Webex
- Excellent time management skills and able to handle multiple work efforts at once
- Strong organization, written, and verbal skills
- Ability to work independently; process information, follow instructions, and complete tasks with minimal supervision.
- Professional demeanor
- Service and Quality Excellence: Ability to demonstrate an uncompromising commitment to delivering exceptional care to create an unmatched value proposition for our patients
- Honor our Mission and Values: Ability to build trust and act with authenticity to cultivate a culture of integrity, inclusion, and mutual respect.
- Effective Decision Making: Ability to make timely, informed decisions that are in the best interest of our patients, employees, providers, community and HCA.
- Attain and Leverage Strategic Relationships: Ability to develop and strengthen collaborative relationships with both internal and external stakeholders to advance the care of our patients and the growth of HCA.
- Lead and Develop Others: Ability to lead others to accomplish organizational goals and objectives; provide meaningful coaching and mentoring to increase the capabilities of individuals and teams and drive employee engagement.
- Communicate with Impact: Ability to deliver information in a clear, concise, and compelling manner to effectively engage others and achieve desired results.
- Achieve Success through Change: Ability to identify opportunities for improvement and innovation, remove barriers and resistance, and enable desired behaviors.
- Drive Execution and Financial Results: Ability to commit to the success and financial wellbeing of HCA by challenging others to excel and hold themselves and others accountable for achieving results.
Education & Experience:
- High School Graduate with experience Required
- Bachelor's degree Preferred
- 3+ years of relevant experience Preferred
- Interest in Information Protection & Security (IPS) Preferred
We are comprised of affiliated hospitals, physician practices and other sites of care across the United States and United Kingdom. The Sarah Cannon Cancer Network is transforming cancer care through integrated services and cutting-edge technologies. Our physicians can develop leading oncology programs to advance science and patient care. Providing physician-led patient care offers our doctors access to a national network of experts. This is where multidisciplinary teams come together with a goal of delivering seamlessly coordinated, quality cancer care. Through a united network of globally recognized oncology specialists, we collaborate and share best practices. We address each aspect of the cancer journey, from screening and diagnosis through treatment and survivorship, to advance our shared mission: Above all else, we are committed to the care and improvement of human life.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.
Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAAN
Senior Vice President and Chief Nursing Executive
If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.