Administrative Assistant, National Security Space Mission Area - Johns Hopkins Applied Physics Laboratory (APL)

Description

Would you like to join a team that shares knowledge and encourages learning, creativity, and career growth?

Are you searching for a meaningful career in support of work that provides dynamic and impactful contributions to Space and national defense systems?

If so, we're looking for someone like you to join our team at APL!

We are seeking a Program area-level Administrator to help us manage day-to-day internal obligations. You will join a hardworking team of engineers, scientists, and program managers and perform routine independently on all routine administrative matters for the most significant Department of Defense (DoD) Space challenges we face today. We are passionate about our work and strive to deliver high-quality and timely products to our sponsors. We aim to foster a highly collaborative, fulfilling, and fun environment.

As a Program Area Administrator, your primary responsibility will be to provide administrative and operational support.

In addition, you will...

• Manage the Program Area Manager’s (and Project Manager’s, if applicable) calendar, independently resolving conflicts when possible and increasing the efficiency and flow of their schedules.
• Coordinate sponsor and partner visits by handling meeting logistics (e.g., agendas, conference rooms, parking, security and badging, food, shuttles, etc.).
• Coordinate external visits to sponsors by sending clearances for travel and validation.
• Interface and provide liaison with the government sponsors and other external representatives, APL management, and other APL staff.
• Plan and prepare for program, events, to include recurring meetings, off-sites, morale events, accounting for all supplies, resources, and refreshments.
• Track program updates and assist with meetings summarizing updates.
• On occasion, provide backup support to other Program administrators during absences.
• Prepare draft documentation and correspondence. Review, edit, and process memos, reports, and presentations, ensuring editorial excellence, reference management, organized archival and review for public release, and security procedures. Reproduce, route, and distribute to appropriate recipients.
• Assist the program with annual inventory of property.
• Provide and facilitate a positive and a pleasant team environment within the Program.

Qualifications

You meet our minimum qualifications for the job if you...

• Have 5+ years of administrative experience, performing a wide range of functions or 3 years of responsibility with an Associate’s degree and exceptional accomplishments in administration.
• Have excellent organization, tact, diplomacy, time-management, communication (verbal and written), and interpersonal skills; an ability to interface effectively with all levels and representatives of external organizations with a professional demeanor.
• Have strong motivation to effectively meet organizational needs and proactively seek out opportunities for additional tasking.
• Have strong dedication to detail, follow-up, and follow-through.
• Possess strong proofreading/editing and file management skills.
• Have ability to handle sensitive information and organizational data with a high degree of professional maturity and confidentiality.
• Are skilled in MS Office, including MS Excel, Word, and
• Have hands-on experience in arranging large, complex meetings and conferences with external visitors.
• Are able to obtain an interim Top Secret-level security by your start date. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements, if you:

• Have a Bachelor’s degree in Business, Economics, or other related field.
• 10+ years of administrative experience in DoD program support, including administrative support to Program and Program Area Managers.
• Have experience in Space Exploration and/or APL policies, practices, and procedures, including but not limited to travel, purchasing, security, and property administration.
• Have extensive experience with government sponsors.

Why work at APL?
The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at

Us

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact

. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For part-time salaried employees, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, part-time study and training and development. Applications are accepted on a rolling basis.

Minimum Rate
$25.35 Hourly
Maximum Rate
$43.00 Hourly