Administrative Assistant - Sol de Janeiro
New York City, NY
About the Job
Launched in 2015, SOL DE JANEIRO is an award-winning, fast-growing premium global lifestyle beauty brand inspired by the beauty rituals and attitude of the beaches of Rio. Our brand purpose is to spark endless self-celebration and joy through the power and warmth of the Brazilian spirit. This philosophy extends from our products to our corporate culture. We are leaders, permanently inquisitive, category obsessed, incredibly diverse, self-demanding, true team players, and we are all Brazilian in Spirit.
Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Rio, Paris, London, and Germany. Our commitment to excellence has earned us prestigious honors, including TIME100's 2024 Most Influential Company, Fast Company's 2024 World's Most Innovative Companies and 2023 Brands that Matter, Allure's 2024 Readers' Choice Awards, and WWD's 2023 Beauty Inc Award in the Prestige category. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.
We are seeking an Administrative Assistant whowill provide support for our growing organization. This person should be a true team player, have exceptional communication and organizational skills and feel comfortable working in a fast-paced and exciting environment.
This is a hybrid role and will require 3 days per week in our New York City Office.
Overall Responsibilities:
- Manage calendars for several company executives, including scheduling meetings and appointments.
- Assist in organizing events and meetings that are in the office or off-site.
- Collaborate with other admins on cross-functional events and meetings.
- Triage incoming requests, phone calls, emails, and other correspondence.
- Provide general administrative support for executives and teams, such as ordering office supplies, submitting expense reports and more.
- Partner with travel manager to coordinate travel arrangements including itineraries and agendas of executives.
- Liaise with Finance team in setting up new vendors, tracking invoices and payments as needed.
- Maintain communication and strong working relationships with other departments and admins within the organization.
- Perform other tasks and responsibilities as assigned.
Job Requirements/Qualifications:
- 2-5+ years of experience in a corporate environment, preferably at a high growth company.
- Bachelor's degree preferred.
- Proactive mindset, ability to multi-task and prioritize issues.
- Exceptional organizational and attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential and sensitive company and employee data with integrity and discretion.
- Highly proactive in anticipating team needs.
- Positive and team-player attitude that can build strong relationships quickly and organically at all levels within the organization.
- Proficiency in Excel and PowerPoint.
- Professionalism and flexibility to assist and accommodate accordingly.
- Must be comfortable working a hybrid schedule (3 days in our NYO / week + remote).
#LI-Hybrid
In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results.
The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.
Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro
