Administrative Assistant - Bond Health

Administrative Assistant Needed in Manhattan
M-F 8am-3:30pm, school position.

A pre-school program in Manhattan is looking for an Administrative Assistant to join their team.

Responsibilities
• Greets visitors, ascertains their needs and directs them accordingly. 
• Answers telephone and screens calls for Program Director and/or other department staff.
• Works cooperatively with other Administrative Assistants on joint assignments.
• Interacts respectfully with persons receiving services encountered in course of work activities. 
• Relays information as necessary from and to bus drivers and/or transportation liaison.
• Directs all important situations, inquiries and questions to supervisor. 
• Creates forms and documents for school records using Microsoft programs
• Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department. 
• Orders and maintains adequate inventory of office supplies. 
• Receives, opens, sorts and distributes in-coming packages. 
• Records attendance for classrooms daily. 
• Maintains a filing system of staff regulatory documents and program materials and keeps files current. 
• Performs photocopying as needed. 
• Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required. 
• Sets up coffee and other refreshments for meetings as requested. 
• Performs other related duties as requested

Requirements
• High School Diploma or GED. College degree preferred.
• At least two years of related work experience
• Excellent interpersonal skills are required in order to interact effectively with employees, co-workers, other departments, outside contacts, etc.
• Due to sensitive nature of the position, must be able to maintain the strictest confidentiality
• Ability to work independently and handle multiple tasks simultaneously
• Fully conversant with agency selected word processing and spreadsheet computer software programs
• Excellent organizational skills
• Ability to type correspondence and other documents in a variety of formats at a speed necessary for job performance
• Knowledge of modern office practices and procedures including business correspondence, record keeping, systems and office equipment
• Excellent oral and written communications skills

Other
•Position requires DOE fingerprinting, OCFS background checks, and medicals to be completed. Cost of these to be paid by candidate. These will not be required unless selected for the position.

For more information and to apply, please contact
Howard Newman
Account Manager, Bond Health Staffing
5824 12th Avenue
Brooklyn, NY, 11219
Office: 1-718-302-0040 ext. 204
Fax: 1-718-302-0070
Howard@bondhealthstaffing.com