Administrative Assistant - Cyndx

Cyndx is an Artificial Intelligence and Natural Language Processing (NLP) platform that offers 'search and discovery' solutions for entrepreneurs, start-ups, investors, and acquirers. Our subscription-based solution helps enhance capital raising, acquisitions, and other business opportunities. Our platform hosts data on over 20 million companies world-wide and is used by some of the largest financial institutions in the world.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The Administrative Assistant will be responsible for all day-to-day aspects of office administrative support at our high-pressure service center. This will include providing administrative and project support, coordinating maintenance of the office, and organizing office events. Other responsibilities include working with other teams on tasks such as employee on-boarding and helping interface with IT support and Building Administration.

Highlighted Responsibilities Include

• Assist in the accurate and timely processing of vendor invoices, ensuring all documentation is complete and compliant with company policies
• Verify and reconcile invoice discrepancies and resolve billing issues
• Enter and update invoice data into the accounting system
• Maintain organized and accurate accounts payable records and files
• Communicate with vendors to address inquiries and resolve payment issues
• Assist in the setup and maintenance of vendor accounts
• Provide general administrative support to the construction team as needed
• Assist in the preparation of presentations, reports, and other documentation.

Administrative Travel Support

• Assist with travel planning for office employees, booking travel as needed
• Support expense tracking and submission of expense reports for management team

Recruiting/HR Support

• Support on-boarding and training of new employees

Sales Team Support

• Support Sales Team with handling correspondence, preparing hard copies for proposals, filing documents, etc.
• Assistance in updating presentations, updating branding, etc.

Your profile

Basic Qualifications:

• Associate's Degree desired or equivalent work experience
• 1 to 5 years of experience
• Proficiency with technology and MS-Word, MS-Excel, MS-PowerPoint, Adobe, etc.
• Must be a strong communicator with great attention to detail and positive attitude.
• Willingness to learn new IT tools and processes.
• Interacts positively with clients, official contacts, equipment suppliers, contractors, and office staff, displays professional office business acumen.
• Consistently demonstrates initiative and decisiveness.
• Authorized to work in the United States of America
• Effectively works within diverse, multi-national, and multi-cultural team environment.

Your benefits

YOUR BENEFITS WITH US:

Cyndx recognizes and appreciates the exceptional quality of its employees. We are proud to offer challenging jobs with competitive benefits. Employees of Cyndx receive a variety of financial and personal job benefits. The suite of benefits offered is meant as a supplement to your financial package and adds to your total compensation. Below is a brief summary of benefits which are available to all full-time employees:

• Medical & Dental Insurance
• Vision Coverage
• Life Insurance - Company Paid
• STD/LTD - Company Paid
• FSA & HSA
• Voluntary Accident
• Hospital Indemnity
• Critical Illness
• Identity Theft Protection
• 401(k) Plan
• Roth IRA
• Supplemental Life & ADD
• Paid Time Off
• Paid Holidays

Job Type: Full-time, Part-time

Pay: $28.50 - $35.00 per hour

Work Location: Remote