Administrative Assistant - Occupancy Department - Maloney Properties, Inc.

We are looking for a full-time Administrative Assistant to work on-site at our office in Allston, MA. You will join a team of property management professionals supporting a large portfolio of family housing in the Allston/Brighton area. Some of the duties you will be responsible for will include:

·       Processing and tracking resident income certifications.

·       Generating letters, processing mailings, conducting recertification appointments. 

·       Following up with residents for past-due certifications and preparing legal notices.

·       Processing LIHTC, Section 8 and HOME program paperwork.

·       Filing recertification paperwork in resident files.

·       Front desk duties like answering phones and assisting residents, as needed.

The work hours are 9:00am to 5:00pm, Monday through Friday.

We are looking for someone with excellent communication skills and a strong customer service philosophy. Strong attention to detail and a team-oriented mindset will be key to success in this role. 

·       Previous administrative experience in an office setting is required; previous property management experience would be a plus.  

·       Proficiency in Microsoft Office is required; experience with Yardi is preferred.

·       Bilingual English/Spanish is preferred.