Administrative Assistant (On-site) at HEPCO, Inc.
Albany, NY
About the Job
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support. The ideal candidate will conduct research, prepare reports, and handle information requests while performing essential clerical functions. This role will involve interacting with other State executives and acting as a personal representative for the immediate supervisor.
- Conduct research and prepare detailed reports.
- Handle information requests and perform various clerical tasks, including preparing correspondence, arranging conference calls, and scheduling meetings.
- Log payment requests into SharePoint, completing a preliminary review of paperwork for completeness.
- Tabulate figures on invoices and payment requests.
- Prepare and run reports from various databases.
- Create and manipulate Excel spreadsheets to meet office needs.
- Manage user access to an online application portal and communicate with potential applicants.
- Prepare letters, memos, written procedures, and other documents as needed using Microsoft Word, ensuring proper grammar, punctuation, and formatting.
- Monitor shared Outlook mailboxes, save documents electronically, and route them to appropriate staff.
- Support the office with administrative responsibilities as required.
Qualifications:
- At least two years of experience in a fast-paced office performing support staff tasks, including answering phones, creating written materials, processing paperwork, and managing electronic records.
- Experience handling sensitive documents and confidential information with discretion.
- Proficient in Microsoft Office, particularly Word and Excel, with experience using SharePoint, shared calendars, and scheduling tools in Outlook.
- Comfortable creating spreadsheets for data management.
- Ability to work independently and manage tasks efficiently.
- Ability to collaborate effectively with an existing administrative team and grant project managers.
Benefits:
- Health Insurance
- Sick Time
- 401k
Location:
38-40 State Street, Hampton Plaza, Albany, NY 12207
Duration: Initial estimated service dates are for [11/1/24-11/1/25], however services may be extended for up to a total of two years.
Apply by deadline: 10/21/2024
Shift Days/Times: M-F 9:00-5:00
Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.