Administrative Assistant (Onsite) - Ultimate Staffing Services

We are partnering with a real estate and property management firm in Pinellas county looking for experienced Administrative Assistant to join their team. This firm is experiencing exponential growth and seeking a solutions-focused and detail oriented individual to support their team of Property Managers. The Administrative Assistant will have excellent communication skills as this role is essential for vendor relations, board member support, and internal schedule management.

Responsibilities:

* Provide coverage for Receptionist, as needed.

* Provide administrative support to Property Managers and ensure efficient processing of tasks for each community

* Answer, forward, and screen phone calls, schedules meetings, and support visitors

* Perform administrative duties such as filing, typing, copying, scanning, etc.

* Respond to owner's, vendor's or Board Member's inquiries and requests

* Process sale and lease applications

* Keep community owner and tenant database up to date in management software

* Process violation letters

* Scan and file documents (meeting packets, owner info sheets, notices, etc.)

* Maintain electronic file system by keeping it organized and current

* Draft annual meeting notices and complete mailing affidavits

* Take lead on insurance renewals

* Keep association forms and welcome packets updated

* Send welcome packets to Realtors with new listings

* Manage owner portals and keep information updated

Experience and Qualifications:

* High school diploma or equivalent

* Three or more years of administrative experience

* Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)

* High degree of accuracy and attention to detail

* Excellent time management and written and verbal communication skills

* Highly organized multitasker who works well in a fast-paced environment

* Consistent, professional dress, and manner

* Willingness to learn and to grow with the company

* Able to contribute positively as part of a team, helping with various tasks as required

Schedule: 8:30am to 5:30pm, Monday to Friday

Salary: $38,000 to $45,000 annually with benefits package, PTO, and more

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.