Administrative Assistant - Opera Tampa - Straz Center for the Performing Arts

Be a Star at the Straz Center for the Performing Arts!

This position is under the direct supervision of the Artistic Administrator - Opera for an assigned shift of the Opera Tampa Department and is responsible for serving all the departmental communication needs.

The Straz Center is seeking candidates to join our team! Located in downtown Tampa, the Straz offers flexible hours, event-based schedules including evenings and weekends, and a team-based work environment. Straz benefits for part-time staff include employee discounts and a 403(b) plan.

Essential Functions:

• Serve as point-person for cross-departmental projects, including completing Internal Catering Forms
• Prepare check request forms for Opera Tampa
• Assist with Opera Tampa League/Board events, including setting up, breaking down, and entertaining any league member's thoughts or questions
• Assist with Opera Tampa events, including making phone calls, creating e-mails, completing event forms, etc.
• Help create the curriculum for the school shows
• Monitor Opera Tampa website for needed updates
• Create Opera Tampa calendars for scheduling outreach for the Opera Tampa Singers
• Help coordinate school shows/outreach performances with education department
• Help coordinate Opera Tampa Singer performances
  • Gather and organize artist materials
  • Help facilitate and schedule Opera Tampa chorus and mainstage auditions
• Coordinate audition times/schedule with auditionees
• Gather their repertoire/resume/pre-contract agreement for background check
• Contract Opera Tampa Chorus Members
• Help manage the Managing Artistic Director of Opera Tampa & OTS calendar of events
• Schedule meetings and appointments on behalf of Opera Tampa
• Respond to phone calls on behalf of the Opera Tampa and reservation inbox
• Record and transcribe minutes of Opera Tampa meetings as required
• Assist in managing the settlement folders for Opera Tampa
• Collect and create costume measurements and charts for each show
• Organize office space
• Assist Artistic Administrator with duties as needed

Other:

• Performs other duties as assigned.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Must have passion for and skill in working with Opera Tampa and participating in performances.
• Ability to lead, motivate and develop singers and effectively relate to opera performers and clients.
• Effective and professional communication skills.
• Ability to maintain composure in stressful situations.
• Uses professional knowledge and skills, both technical and managerial, to achieve departmental and organizational goals.

Education and Work Experience:

• Bachelors' Degree in the Arts or comparable experience required. Music or Theater majors preferred.
• At least three (3) years of theater production or performance experience required. Opera-specific performance is a preferred.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively before groups of customers or employees of organization.
• To perform this job successfully, an individual should be computer proficient and have knowledge of Internet Explorer Internet Software, Microsoft Office. Tessitura experience preferred.
• Knowledge of and ability to understand how an opera performance is produced is required.
• Knowledge of and ability to play various musical instruments is a plus.
• Ability to seek out new methods to support the production of entertaining and efficient Opera Tampa operations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job, the employee is regularly required to operate a computer and other office productivity machinery, such as a copy machine, computer printer and telephone.
• The ability to communicate information and ideas so others will understand.
• Must be able to exchange accurate information in these situations.
• The employee is required to remain in a stationary position for long periods of time and move frequently throughout the theater and lobby areas.
• The employee may be required to move up to 40 lbs.
• Exposure to a loud music filled environment for several hours at a time.
• The nature of this job requires the employee to work on-site as a regular work routine.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Works in both office and theater/stage environments.
• The noise level in the work environment may be very loud at times.
• Communicates with theater staff, artists, and patrons on a regular basis.

The David A. Straz, Jr. Center for the Performing Arts, Inc.is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.orgto learn more about the Straz Center.