Administrative Assistant - ABM Industries

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks located in the Kia Center Orlando. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This role requires a strong commitment to ensuring smooth and efficient office operations.

Benefit Information:

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management

Key Responsibilities:

• Provide general administrative support to ensure the efficient operation of the office.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute minutes of meetings, reports, and other documents.
• Maintain and update office files, databases, and records.
• Order and manage office supplies and equipment.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events, conferences, and meetings.
• Perform data entry and maintain accurate records.
• Collaborate with other team members to support various projects and tasks.

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive information with discretion.

Preferred Skills:

• Experience with office management software, such as CRM and ERP systems.
• Knowledge of basic bookkeeping and office administration.
• Familiarity with project management tools and techniques.