Administrative Assistant - Part Time (8341) at Lutheran Services Florida
Cantonment, FL 32533
About the Job
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant.
LSF is looking for a talented Administrative Assistant who wants to make an impact in the lives of others.
Purpose & Impact:
Complete all work assignments provided by assigned supervisor, have general knowledge of office procedures and equipment; and handle assignments with various levels of difficulty.
Essential Functions:
Answer phone calls, properly record and forward messages, or make appropriate
Greet all guests and clients in a courteous and professional
Assist in sorting and distribution of mail on a timely
Maintain a library of informational material used in the programs, e., books, video tapes, etc.
Screen clients and evaluate for initial
Provide clerical support to shelter and clinical managers, as
Update forms as
Provide administrative/program support for the Regional Director and Administrative Assistant, including but not limited to drafting correspondence, scheduling meetings and travel; copy, fax, mail and file.
Keep the lobby, kitchen, restroom, and conference room neat and
Enter receipts and bills into computer
Complete WEX
Assist with reference checks
Conduct follow-ups, as
Participate in In-Service training sessions and attend all mandatory training
Attend required staff
Other Functions:
Perform all other duties as assigned.
Physical Requirements:
Must be able to work in a fast-paced environment and be able to sit for long periods of time answering phone; able to use computer equipment. Must be able to speak clearly over the phone and be professional as well as in person.
Education:
High School Diploma or equivalent required.
Experience:
One to three years of related experience is required.
Skills:
Proficient in Microsoft Word, Excel, and
Able to type efficiently and accurately with minimal errors, be able to maintain a filing system and have knowledge of general office operating and administrative procedures.
Data Entry
Possess good communication and interpersonal relationship
Other:
Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.
Principle Accountabilities:
Reports to the Administrative Assistant.
Team player with co-workers and Central Services
Accurate, complete and timely submission of monthly statistical reports to government, funding sources, Central Services Office and Management team.
Organize accurate and complete program
Effective working relationship with staff
Adhere to all LSF Personnel policies and