Administrative Assistant (Part-Time) - Good Shepherd Services

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

Reports to:           Program Director, Beacon MS 45

Location:              2502 Lorillard Place, Bronx, New York. 10458

Hours:                   20 hours, Non-exempt

Schedule:             School Year: Monday – Friday, 2pm – 6pm

                              Summer: Monday – Friday, 12pm to 4pm

                              *Occasional Saturdays for Special Events and Trips*

Salary:                  $24.73/Hr. - $27.47/Hr

Job Summary:             The Administrative Assistant will be responsible for all of the administrative aspects of the program. This includes but is not limited to, maintaining records and files (hard copy and electronic), data tracking including attendance in online databases, and clear and concise communication with staff, participants, families, and the community. Additionally, the Administrative Assistant will assist the staff in the orderly processing of all aspects of the administration of the program as may be required.

Major Duties:

·         Assist program supervisors in all programmatic duties.

·         Assist in the outreach efforts and registration of all program participants.

·         Plan and conduct an enrichment/SEL activity in the program as needed.

·         Conduct and track daily participant absent calls for wellness checks.

·         Oversee the distribution of all flyers and collection of permission slips for events and programming.

·         Enter daily attendances for all program participants in DYCD connect.

·         Organize all participants files and program documentations.

·         Assist program on monthly events and/or trips.

·         Assist in the operational needs of the program where needed.

·         Manage all petty cash receipts and submit for reimbursements on monthly basis.

·         Purchase and take inventory of office supplies.

·         Answer and direct all incoming calls to appropriate staff.

·         Greet participants and guests upon arrival.

·         Perform other duties as assigned.

Qualifications:  

·         High School Diploma/ GED required.

·         2 years secretarial/administrative experience required

·         2 years of Youth Development Experience Required.

·         1 year of office management (inventory/purchasing/budgeting/accounting) experience required.

·         Must have knowledge of Microsoft Office Suite.

·         Excellent verbal and written communication skills required. 

·         Must have a commitment to work from a strength based and/or Youth and Community Development perspective.

·         Must have ability to interact in a positive and courteous manner with all visitors and callers to the agency.   

·         Must be able to multitask and be flexible with program Needs.

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.