Administrative Assistant (Part-time), WDW President’s Office - The Walt Disney Company
Lake Buena Vista, FL
About the Job
About the Role & Team
Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Admin Assistant position (Part-time) in the WDW President’s Office at The Walt Disney Company might be right for you!
You would be part of The Walt Disney World’s President’s administrative team. The President oversees the number one vacation destination in Florida, while also leading Safety & Health, Engineering and Sourcing for Disney Parks worldwide. In addition, he serves on several Community Boards.
What You Will Do
+ Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests, while thoughtfully handling complex calendars
+ Manage Travel & Entertainment expenses for your team
+ Book Travel for your leader and/or team and build travel itineraries
+ Proactively resolve problems and pitch in to help
+ Process and track payments to vendors using SAP
+ Plan recognition and team events
+ Order supplies and equipment along with other office management duties
+ Lead project tracking and follow-up
+ Prepare reports to be shared with leaders and stakeholders
+ Compose correspondence on behalf of leader
+ Schedule and host TEAM meetings which could include presentation sharing
+ Prepare professional PowerPoint Decks
+ Ensure the executive is prepared for meetings and events
+ Handle highly confidential correspondence and information with utmost discretion
+ Work closely with the Executive on activities, projects, meetings, event planning and office logistics, including coordinating office space
+ Handle Guest and Cast Correspondence
Required Qualifications & Skills
+ A minimum 5 years of experience supporting business executives in large organizations in an administrative role
+ Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
+ Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
+ Generally tech savvy and willing to learn new skills
+ Professional and highly discreet while maintaining absolute confidentiality
+ Effective communication skills, including diplomatic and professional handling of telephone and email communications
+ Ability to be pro-active, resourceful, flexible, and responsible
+ Ability to take initiative and anticipate needs
+ Extremely well organized and attentive to detail
Preferred Qualifications
+ Prior experience supporting at the Executive level
+ Experience working with Operations or FOS
Education
+ Required: High school degree or equivalent
+ Preferred: Bachelor's degree or some college coursework completed
Job ID: 10101264
Location: Lake Buena Vista,Florida
Job Posting Company: Walt Disney World Resort
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Admin Assistant position (Part-time) in the WDW President’s Office at The Walt Disney Company might be right for you!
You would be part of The Walt Disney World’s President’s administrative team. The President oversees the number one vacation destination in Florida, while also leading Safety & Health, Engineering and Sourcing for Disney Parks worldwide. In addition, he serves on several Community Boards.
What You Will Do
+ Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests, while thoughtfully handling complex calendars
+ Manage Travel & Entertainment expenses for your team
+ Book Travel for your leader and/or team and build travel itineraries
+ Proactively resolve problems and pitch in to help
+ Process and track payments to vendors using SAP
+ Plan recognition and team events
+ Order supplies and equipment along with other office management duties
+ Lead project tracking and follow-up
+ Prepare reports to be shared with leaders and stakeholders
+ Compose correspondence on behalf of leader
+ Schedule and host TEAM meetings which could include presentation sharing
+ Prepare professional PowerPoint Decks
+ Ensure the executive is prepared for meetings and events
+ Handle highly confidential correspondence and information with utmost discretion
+ Work closely with the Executive on activities, projects, meetings, event planning and office logistics, including coordinating office space
+ Handle Guest and Cast Correspondence
Required Qualifications & Skills
+ A minimum 5 years of experience supporting business executives in large organizations in an administrative role
+ Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
+ Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
+ Generally tech savvy and willing to learn new skills
+ Professional and highly discreet while maintaining absolute confidentiality
+ Effective communication skills, including diplomatic and professional handling of telephone and email communications
+ Ability to be pro-active, resourceful, flexible, and responsible
+ Ability to take initiative and anticipate needs
+ Extremely well organized and attentive to detail
Preferred Qualifications
+ Prior experience supporting at the Executive level
+ Experience working with Operations or FOS
Education
+ Required: High school degree or equivalent
+ Preferred: Bachelor's degree or some college coursework completed
Job ID: 10101264
Location: Lake Buena Vista,Florida
Job Posting Company: Walt Disney World Resort
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
Source : The Walt Disney Company