Administrative Assistant-Per Diem - Cardiac Cath - 132592 - UC San Diego
La Jolla, CA 92037
About the Job
#132592 Administrative Assistant-Per Diem - Cardiac Cath
Filing Deadline: Thu 10/17/2024UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
DESCRIPTION
Under direct supervision of the Nurse Manager and Medical Director, Administrative Assistant provides administrative support, clinical coordination and procedural scheduling services for the Cardiac Cath Lab. Coordinates Cardiac Cath Lab scheduling for General Cardiology, Interventional Cardiology, Heart Failure, Pulmonary and Heart/Lung Transplant Services. Coordinates the logistics of multiple departments and areas of specialty (e.g. operating room, anesthesia, clinics, and admissions) to schedule time in the Cardiac Cath Lab Procedure Rooms. Enters patient information into UCSD computer systems.
Responsible for insurance authorizations, billing verification, and coding of billing documents. Provides administrative support to departmental leadership, the Medical Director of Interventional Cardiology and Interventional Cardiology Physicians, PAs and NPs. Serves as a key resource for patients, physicians, staff and manger.
Functions as an expert for the department as a liaison between clinical/business operations and administrations. Communicate with faculty, clinic staff, administrators, professional organizations, outside agencies (e.g., Insurance Companies and Community Medical Groups) and referring physician practices. Provides administrative support for all Cardiac Cath Lab related projects. Interface with clinical staff and patients via phone and in person. Answer and triage incoming calls. Sort and prioritize incoming and outgoing mail. Maintains confidentiality. Maintains unit statistics. Maintains and monitors Referral Database. Coordinates, records and transcribes minutes for various meetings.
MINIMUM QUALIFICATIONS
Minimum of three (3) years of administrative support.
Expertise with the coordination of front office administrative support functions including billing verification, phones, and greeting patients, etc..
Demonstrated lead experience.
Proven ability to coordinate the schedules of multiple clinical providers and ability to articulate physician's areas of expertise.
Strong ability to coordinate, maintain and arrange complex calendars for meetings, medical procedures and appointments.
Thorough knowledge of medical scheduling and authorization.
Proficient knowledge of Microsoft Office Systems (Excel, Outlook, Word, PowerPoint, Access).
PREFERRED QUALIFICATIONS
- Knowledge of medical terminology.
SPECIAL CONDITIONS
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.
Pay Transparency Act
Annual Full Pay Range: $65,396 - $65,396 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $31.32 - $31.32
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
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UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of Californias Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
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UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.