Administrative Assistant - ICONMA, LLC
Plano, TX 75024
About the Job
Location: Plano, TX
Duration: 12 months
Description:
Admin Assistant needed to support Authentications Technology Exc. and CBWT site in Plano TX.
This person will work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported.
Principal duties are
Managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel scheduling staff events
Coordinating and responding to correspondence and requests from internal and external groups
Typing memoranda and correspondence as well as taking meeting notes and takeaways for executives
Maintenance of accurate records; preparing expense reimbursement
Ordering supplies & access requests, communications to the teams, etc.
And other related administrative duties.
Required Skills:
3 years administrative support or project management experience.
Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests.
Proficiency in using Microsoft Word, Excel and PowerPoint as well as the technology needed to facilitate meetings and share documents with senior leaders and support partners (Telepresence, WebEx, SharePoint, etc.)
Excellent attention to detail, self-motivated, and able to work with high degree of independence, filling in gaps where needed.
Strong written and verbal communication skills.
Strong collaboration and partnering skills; ability to work across functions and processes with partners across the enterprise.
Professional integrity, confidentiality and team focus are essential.
Knowledgeable of a large Banking/Financial organization’s business lines, operations, organizational structure, etc.
Desired Skills
The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.
Must be able to be adaptable and work well with people with different interpersonal style
Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
Must have prior work or current work experience as a Senior Administrative Assistant
Demonstrated ability in either current or prior positions to interact with senior level executives
Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff
Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
Strong executive presence; superior interpersonal communications skills
Ability to multi-task in an urgent and deadline-driven environment
Must demonstrate accuracy & thoroughness and monitor own work to ensure quality
Excellent attention to detail and organizational skills
Proactive attitude with ability to stay focused and maximize time efficiently
Enthusiasm, patience, and positive attitude are a must
Must be proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)
Proficiency in JIRA:
Competency with writing SQL, preferably Oracle SQL
Familiarity with both waterfall and agile methodologies
Experience working with virtual teams (e.g. onshore/offshore model) is a plus
Qualification:
Productivity Software:
Microsoft Excel
Microsoft Office
Technical:
Agile tools (Jira)
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Duration: 12 months
Description:
Admin Assistant needed to support Authentications Technology Exc. and CBWT site in Plano TX.
This person will work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported.
Principal duties are
Managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel scheduling staff events
Coordinating and responding to correspondence and requests from internal and external groups
Typing memoranda and correspondence as well as taking meeting notes and takeaways for executives
Maintenance of accurate records; preparing expense reimbursement
Ordering supplies & access requests, communications to the teams, etc.
And other related administrative duties.
Required Skills:
3 years administrative support or project management experience.
Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests.
Proficiency in using Microsoft Word, Excel and PowerPoint as well as the technology needed to facilitate meetings and share documents with senior leaders and support partners (Telepresence, WebEx, SharePoint, etc.)
Excellent attention to detail, self-motivated, and able to work with high degree of independence, filling in gaps where needed.
Strong written and verbal communication skills.
Strong collaboration and partnering skills; ability to work across functions and processes with partners across the enterprise.
Professional integrity, confidentiality and team focus are essential.
Knowledgeable of a large Banking/Financial organization’s business lines, operations, organizational structure, etc.
Desired Skills
The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.
Must be able to be adaptable and work well with people with different interpersonal style
Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
Must have prior work or current work experience as a Senior Administrative Assistant
Demonstrated ability in either current or prior positions to interact with senior level executives
Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff
Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
Strong executive presence; superior interpersonal communications skills
Ability to multi-task in an urgent and deadline-driven environment
Must demonstrate accuracy & thoroughness and monitor own work to ensure quality
Excellent attention to detail and organizational skills
Proactive attitude with ability to stay focused and maximize time efficiently
Enthusiasm, patience, and positive attitude are a must
Must be proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)
Proficiency in JIRA:
Competency with writing SQL, preferably Oracle SQL
Familiarity with both waterfall and agile methodologies
Experience working with virtual teams (e.g. onshore/offshore model) is a plus
Qualification:
Productivity Software:
Microsoft Excel
Microsoft Office
Technical:
Agile tools (Jira)
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Source : ICONMA, LLC