Administrative Assistant - The Point Group

The Point Group (POINT) is a leading integrated marketing communications agency that has garnered acclaim for its excellence in holistic marketing solutions. We seamlessly blend technology, analytics, creativity, digital expertise, and strategic insights to craft an enhanced consumer experience delivering increased profitability for our clients. At POINT, you'll have the opportunity to contribute to innovative campaigns, collaborate with a highly skilled team, and shape the narrative for our diverse range of clients. We provide a stimulating and team-oriented environment, coupled with career growth prospects, competitive compensation, and excellent benefits, making POINT the ideal place for talented professionals to thrive and excel.

JOB SCOPE & PURPOSE

POINT is seeking a motivated and client-focused Administrative Assistant to join our team. This role will support the executive team while providing exceptional service to our valued clients and guests. We are looking for a passionate and driven individual who is excited about serving others and contributing to the success of our organization. If you thrive in a dynamic environment and are dedicated to delivering outstanding service, we encourage you to apply!

MAIN RESPONSIBILITIES

• Front Desk Management: Oversee daily activities to ensure timelines are met and maintain an organized front desk, conference rooms, and office environment.
• Communication: Answer and manage phone calls for various entities, ensuring effective communication.
• Travel Coordination: Research and book business travel arrangements efficiently.
• Supplies Management: Order and maintain office supplies to support operations.
• Mail Services: Handle mail distribution, prepare overnight packages, and manage courier pick-ups.
• Cultural Contribution: Actively contribute to a positive workplace culture and thrive in a fast-paced environment.
• Organizational Skills: Exhibit strong organizational and communication skills, with a proactive and detail-oriented approach.
• Problem-solving: Demonstrate an aptitude for resolving issues effectively.
• Flexibility: Be open to additional duties as assigned.

EXPERIENCE and EDUCATION

• Education: Associate degree or higher.
• Experience: Minimum of 3 years of front desk experience in an office setting.

SKILLS:

• Technical Proficiency: Strong proficiency in Microsoft Office.
• Decision-Making: Quick-thinking with the ability to take decisive action.
• Attention to Detail: Meticulous in all tasks, ensuring accuracy.
• Positive Attitude: Can-do mindset with a dependable and reliable work ethic.
• Team Collaboration: Proven ability to thrive in a collaborative, team-oriented environment.
• Communication: Exceptional written and verbal communication skills.
• Project Management: Maintains composure while managing multiple projects simultaneously.
• Organizational Skills: Superior organizational and time management abilities, with effective prioritization skills.