Administrative Assistant - Ultimate Staffing Services

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will be responsible for a variety of administrative tasks, ensuring smooth operations and effective communication within the organization.

Key Responsibilities:

• Manage schedules: Coordinate appointments, meetings, and travel arrangements for team members.
• Communication: Handle incoming calls, emails, and correspondence, responding to inquiries and directing them to the appropriate personnel.
• Documentation: Prepare, edit, and maintain documents, reports, and presentations with a high level of accuracy.
• Record Keeping: Organize and maintain physical and digital filing systems, ensuring easy access to important information.
• Office Management: Assist in maintaining office supplies and equipment, and coordinate with vendors as needed.
• Support Team Projects: Collaborate with team members on various projects, providing administrative support as required.
• Customer Interaction: Greet and assist visitors, ensuring a welcoming and professional atmosphere.

Qualifications:

• Education: High school diploma or equivalent; associate's degree preferred.
• Experience: Previous experience in an administrative role is advantageous.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software; excellent verbal and written communication skills.
• Attributes: Strong organizational skills, attention to detail, and the ability to prioritize tasks effectively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.