Administrative Assistant - Berman & Simmons, P.A.
Portland, ME
About the Job
Berman & Simmons, PA is widely recognized as the leading personal injury law firm in Maine. We work tirelessly every day not only to be the best trial firm in Maine but to be among the very best in the country. We are dedicated to representing our clients with excellence and making a positive impact in each of their lives.
About the Role:
We are seeking a highly motivated and detail-oriented administrative assistant to join our team. The successful candidate will manage a smaller satellite office and play a key role in supporting our attorneys and teams to ensure our clients receive the highest quality representation.
Responsibilities:
- Oversee the day-to-day operations of the Portland office and manage the office calendar.
- Assist the Intake Department daily by fostering positive interactions with potential clients and guiding them through the initial steps of their personal injury claims.
- Provide daily support to the Medical Records Clerk by organizing, retrieving, and processing medical records, ensuring timely and accurate documentation for case preparation, and communicating with healthcare providers to obtain necessary information.
- Schedule and coordinate meetings, conferences, and other events.
- Handle incoming calls, emails, and correspondence from clients, witnesses, and other legal professionals.
- Conduct research as needed and assist with the preparation of legal documents.
- Support trials and court appearances, including preparing exhibits and other materials.
- Perform additional administrative tasks as assigned.
Required Skills and Experience:
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Ability to work independently and collaboratively as part of a team.
Preferred Skills and Experience:
- Prior experience as an administrative assistant, executive assistant, legal assistant/secretary, or paralegal.
- A bachelor's degree is preferred, though relevant work experience and education will be considered. Applicants with advanced degrees and professional certifications are encouraged to apply.
- Familiarity with legal research databases and case management software.
Other Details:
- Pay: $23.00 per hour
- Schedule: Monday - Friday, 8:00 AM - 5:00 PM
- Location: Portland, Maine. In-office.
Why Work for Berman & Simmons?
We believe that our employees are essential to our success. That's why we offer a supportive and dynamic work environment that fosters growth and development. Our comprehensive benefits package includes health insurance, paid time off, retirement benefits, and paid parental leave.
If you are a motivated and detail-oriented individual seeking to make a meaningful impact in the legal field, we encourage you to apply.
Berman & Simmons is an equal opportunity employer that values diversity, equity, and inclusion. We welcome applicants from all backgrounds and are committed to creating a workplace free from discrimination, where every employee can reach their full potential.