Administrative Assistant from Collabera

Detailed Job Description: 

Job Title: Administrative Assistant

Location: Portland, OR 97266 - Onsite Role

Duration: 06 Months (Extension based on performance)

Pay Rate: $ 24 - $25/hr

Shift Hours: 7 am to 4 pm PST

Description:

• As an Administrative Assistant, you will provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management. Additional responsibilities include but are not limited to.


• Determine the best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support.


• Arrange meetings for and provide calendar management for the team; May be required by other team members to arrange for group meetings.


• Organize programs, events, or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers, and controlling the event budget.


• Type and design general correspondence and presentation needs.


• Retrieve, coordinate, and distribute incoming mail for named directors/managers.


• Answer calls and route to the appropriate individuals and respond independently when possible.


• Manage and coordinate promotion program.


• Support forecasting processes for the account.


• Manage telephone coverage for key members as needed.


• Maintain hard and electronic filing systems and ensure administrative processes are documented and up-to-date.


• Manage inventory of supplies and order supplies as needed.


• Assist on special projects and/or teams and assignments.


• Work with other administrative staff outside of the department to accomplish organizational goals

• Extensive time management, coordination, and communication skills, given the account responsibilities of the team.


• High level of interpersonal skills, working with executives, handling confidential situations, strong attention to detail and accuracy, maintaining continual composure, tact, and diplomacy, and demonstrating excellence in customer service orientation and listening skills.


• Basic competencies in shipment order execution, a plus.


• Advanced MS software skills including Word, Excel, and PowerPoint.


• Energetic, self-starter

• Must have a basic understanding of accounting and a strong understanding of MS Suite products, especially Excel


• Must have great written and verbal communication skills


• Ability to use critical thinking to problem solve, when performing research