Administrative Assistant at Careers Integrated Resources Inc

Job Title: Administrative Assistant

Location: Princeton, NJ

Duration: 12 + months

Duties: Primary Responsibilities:

· Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.

· Coordinates and manages calendars for assigned leaders.

· Manages travel arrangements for assigned leaders, including domestic and international travel.

· Handles business/company and personnel details of a confidential and sensitive nature.

· Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda's.

· Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.

· Reconciles and manages expense reports through Concur/corporate credit cards for leaders.

· Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.

· Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.

· Performs administration responsibilities and other assignments as directed.

Education/Experience/Skills:

· High school diploma: degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.

Key Skills:

· Experience working with senior-level leaders within and outside the company.

· Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.

· Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.

· Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources.

· Strong interpersonal skills, including tact, diplomacy, and judgment.

· Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.

· Ability to work independently and/or as a team.

· Ability to collaborate information and ideas within and outside the department.

· Knowledge of pharmaceutical terminology helpful.

· Ability to travel as needed, on occasions.