Administrative Assistant/Project Coordinator - LHB

LHB has an immediate opportunity for a talented, motivated and resourceful individual to work in a dynamic and collaborative environment within our Public Works, Structures, and Survey, and our Energy & Industry departments! This is a hybrid working position and based in our Duluth office.

Position Summary

The responsibilities for this position will include but are not limited to:

• Assist with preparation and proofreading of project contracts and other documents, including proposals, correspondence, reports, specifications, and meeting minutes in accordance with LHB’s document standards
• Assist Project Managers and Principals with a variety of tasks during the design and construction of a project, including scheduling, meeting attendance, client communications, coordination and management of project information such as submittals, change orders, and review of contractors’ prevailing wage reports
• Organize information in project files, including tracking contracts and insurance information
• Communicate closely with design professionals both internally and externally, as well as clients, contractors, and governmental agencies to deliver high-quality work product.
• Other duties may be assigned
• Ability and willingness to work occasional overtime as required to meet deadlines

Minimum Qualifications

• Associate’s degree in a closely related field or three years of relative experience in a professional office environment
• Strong project management and organizational skills with the ability to collaborate effectively amongst multiple teams and to prioritize and manage multiple tasks with minimal oversight
• Superior verbal and written communication skills, including editing and proofreading
• Proficient in MS Office 365, with advanced competency in Word, Excel, Outlook and Teams
• Upon receipt of an offer of employment, applicants must be able to successfully complete pre-employment onboarding requirements that will include a criminal/civil background check and drug screen, in compliance with any applicable laws and regulations

Preferred Qualifications

• Knowledge and understanding of architecture or engineering design and construction processes
• CSI CDT Certification
• Experience with EJCDC and/or AIA documents
• Familiarity with Minnesota prevailing wage requirements and reports
• Familiarity with MnDOT, MnDOT State Aid and/or Minnesota County specifications and processes
• Familiarity in the energy industry

Benefits

• Paid Holidays
• Paid Time Off
• Medical and Dental
• HSA/FSA (Medical, Dependent Care, Parking Transportation)
• Base Life and AD&D
• 401(k) with Company Match
• Employee Assistance Program
• Employee-Owned Company/Opportunities to become a Shareholder

Required Submittals

• Resume
• Cover Letter

Closing Date: October 25, 2024

About LHB

Founded in Duluth in 1966, LHB is a multidisciplinary architecture, engineering, and planning firm that serves clients nationwide. We specialize in commercial, education, government, healthcare, housing, industrial, pipeline, and public works projects and maintain four regional offices in Minnesota and Wisconsin. LHB is committed to providing clients with high-performance, sustainable design solutions that can meet today’s challenges and create a better tomorrow. In 2021, the Minnesota chapter of the American Institute of Architects honored LHB with its biennial Firm Award.

LHB does not sponsor applicants for work visas.

Equal Opportunity Employer/Veterans/Disabled