Administrative Assistant /Project Coordinator at Agropur

Invest in you, Join Agropur. We dairy you!

What Agropur invests in YOU:

• Two pay increases within first year of employment!
• Comprehensive benefits package focusing on your physical, financial and emotional health to include the following perks as well as the standard benefit offerings:
  • 401(k) Retirement Plan with up to a 7% company match
  • Paid Time Off (available on day 1)
  • Tuition Reimbursement Program
  • Employee Discounts
  • Bonus Program
  • Uniform Program
  • Shoe Allowance
  • Support and resources to meet everyday challenges
  • Wellness resources to help you stay fit and well
• Internal Advancement Opportunities
• Leadership Development and Mentorship Programs
• Opportunities to support our local communities
• Diversity, Equity and Inclusion Committees
• Chance to apply best practices in sustainability and environmental initiatives
• Commitment to producing high quality nutritious products and providing nourishment around the world

What this role is all about:

We are looking for a Administrative Assistant I/ Project Coordinator in Jerome, ID.  The Administrative Assistant I/ Project Coordinator provides administrative support to various departments; collecting and organizing information, accurately communicating with internal and external customers, vendors and producers as well as contributing to the smooth operation of the plant and project support to the engineering and HC departments.

• Monday - Friday 8AM-5PM - adjusted as necessary to meet responsibilities
• Provide assistance and collaboration to the site management team in the form of correspondence and communications.
• Provide site coordination of meetings (on and off site), customer visits, customer and employee appreciation events or other special events including food and beverage catering (set up and take down), transportation requirements or other logistics.  May require research on special event options (activities, transportation, etc.).
• Provide administrative support to management and supervisors including reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned.
• May support manufacturing operations including, but not limited to, shipping, production and scheduling, inventories, purchasing, receiving, payables and maintenance.
• Assist the Human Capital Department with special projects and/or events as requested.
• Direct meetings and activities that provide fundraising support to promote the annual corporate fund-raising campaign.
• Notarize Agropur business documents and provide notary services to co-workers as needed.
• Work with printing vendor to meet Agropur print material needs; monitor and maintain inventories at the plant and reorder as necessary.
• Serve as primary point of contact for postage/mailing vendor related to supplies, lease agreements and manage performance issues.
• Serve as primary point of contact for uniform service for the plant including ordering, inventory management, cancellations, special orders and service issues.
• May perform various reception duties including: training, greeting and directing visitors, answering phones and properly directing callers, preparing for meetings or tours, ordering various supplies and other duties as assigned.
• May assist with the facility’s Accounts Receivable and/or Accounts Payable activities.
• May serve as back-up to other administrative roles.
• Attend meetings, preparing agenda and drafting minutes as directed.
• Inventory and order supplies as directed.
• Create PO/contracts for Agropur engineering projects.
• Enter and maintain financial data in project budgets.
• Route and monitor approval process for PO/contracts.
• Send approved PO/contracts to vendors, following up to ensure they were received.
• Process project invoices for approval and payment.
• Produce project financial reporting as needed.
• Develop CNDAs as appropriate.
• Create and distribute daily/weekly project reports.
• Maintain ownership and control of project records.

What you need:

• High School Diploma or equivalent required.
• Associate’s Degree in Accounting, Finance or Business Administration preferred.
• Equivalent combination of education and/or experience may be considered.
• Minimum five (5) years of experience with similar functions required.
• Knowledge of office administration procedures and ability to operate most standard office equipment.
• Ability to solve problems by adapting knowledge and experience, resolving in a timely manner.
• Demonstrate attention to detail in composing, typing, and proofing materials.
• Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines

Where you’ll be working:

Our Jerome, ID, plant is home to approximately 400 employees and processes approximately 7 million pounds of milk per day. This facility produces various types of cheeses, such as; mozzarella, cheddar, provolone, muenster, parmesan, romano, Monterey jack, gouda, and asiago. They also run various whey streams, such as; deproteinized whey, sweet dairy whey, GMP, permeate, instantized, and our top-rated BiPro products.

• Agropur’s US operations produce approximately 1 billion pounds of quality, award winning cheese each year.  The US operations produce more than 20 different cheese varieties along with whey protein and dry ingredients.
• As North America’s largest whey protein producer and a quality-focused contract manufacturer, Agropur Ingredients partners with some of the world’s most prominent brands on ingredients that go into the food, beverage and nutritional industries. Agropur provides future-forward solutions for cost performance, texture improvement, shelf-life stability and nutrition enhancement. 

AA/EEO – Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Agropur welcomes people from all backgrounds and walks of life. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will therefore work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec.