Administrative Assistant (PT) - Technical Solutions and Maintenance, Inc

Job Title: Administrative Assistant (PT)

PT Hours: Tuesday through Thursday (11:00 am to 3:00 pm)

Location: LaMarr Civic Center, Eufaula, AL

Salary Rate: $11.00 p/hr.

Experience: At least 3 years’ experience as an Administrative Assistant

Education: A minimum of an Associates degree (desired)

Overall Description: We are looking for an Administrative Assistant to complete a variety of administrative duties requested by the Event Manager and Sales Manager to provide timely and professional service to our guests and vendors.

Responsibilities:

• Daily logging and distribution of all incoming sales
• Ensures that all correspondence is 100% accurate and specific to each client
• Professionally answer phone calls to the sales office and accurately take messages, as applicable
• Takes detailed inquiry leads over the phone and submits to appropriate manager
• Provide support to reservations team with entering individual and group block reservations into computer system
• Orders office supplies and maintains functionality of office equipment
• Assist marketing team with website and online advertising (website, graphics, social media, etc.)
• Ensure facility is clean at all times, primarily front desk and lobby areas
• Serve as greeter to guest
• Schedule venue tours

Skills and Qualifications:

• Must have good organization skills, attention to detail, and be able to multi-task
• Must have excellent written and oral communications skills
• Maintain a professional business appearance, attitude, and performance
• Willingness to learn and build upon existing administrative, sales, and customer service skills
• Backup office support in all categories