Administrative Assistant - Receptionist - AIIStar

Allstar Star Services is seeking a professional and highly organized Corporate Receptionist to join our team onsite in Eden Prairie MN. The ideal candidate will be the face of our company, providing front-desk reception and administrative support. This role is essential in creating a welcoming environment for all employees and visitors, while also assisting with administrative and operational tasks.

Key Responsibilities:

Reception & Visitor Services

• Greet and welcome visitors in a professional manner
• Answer, screen, and direct phone calls to appropriate departments
• Maintain a tidy and welcoming reception area

Office Operations & Maintenance

• Manage office supply inventory and place orders as needed
• Ensure kitchen and break room areas are clean and stocked, including cleaning dishes and preparing coffee
• Assist with general office organization, such as tidying common areas

Mail & Shipping

• Process incoming and outgoing mail, including packages and courier services
• Distribute mail to appropriate departments or individuals

Meeting Coordination

• Assist with meeting set-up, including preparing meeting rooms and ensuring technology is ready for use
• Stock and clean up after meetings, ensuring the room is restored to its original state

Administrative & HR Support

• Provide data entry support for various projects and tasks
• Assist the Human Resources team with administrative duties, including filing, scheduling, and employee communication support

Qualifications:

• Previous experience in a receptionist or administrative role, preferably in the construction industry
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent communication skills, both verbal and written
• Professional demeanor and appearance

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift and carry up to 30 pounds regularly
• Extended use of a computer, including typing and viewing a monitor for long periods