Administrative Assistant/Receptionist - McNaughton-McKay Electric Co.

Receptionist/Administrative Support

The Receptionist is responsible for operating the switchboard which includes but is not limited to- the appropriate answering, forwarding, and transferring of both internal and external calls, speaking with customers, vendors, and solicitors, and employees, and providing high level customer service through rapport and relationship building. Other responsibilities include but are not limited to- filing, organization, inventorying and ordering of supplies, sortation of mail, mail pickups and sending outbound mail, daily order invoicing, preparation of correspondence and announcements, and supporting leadership and other departments such as Accounting.

Job Responsibilities Include:

• Filing and record keeping
• Scanning, faxing, email, and mail handling
• General administrative and clerical work
• Processing of daily invoices
• Supply inventory and replenishment
• Organization and general housekeeping/upkeep of workspace
• Preparation of correspondence and documents
• Other duties and special projects as needed and assigned
• Greeting and directing of customers, vendors, and employees
• Conference room booking and event coordination including meal planning

Knowledge/Skills/Abilities to be successful include:

• Above average computer skills
• Microsoft Office suite of products
• Above average communication skills- written and verbal
• Ability to prioritize and multitask effectively and efficiently
• Customer service background preferred
• Comfort and proficiency with ERP systems
• Highschool diploma or equivalent
• Reception and/or administrative support background preferred
• Overtime as needed