Administrative Assistant / Records Examiner Analyst Supporting the USAO in Victim Witness - FSA Federal

Be a part of the nationwide law enforcement initiative that removes the tools of crime from criminal organizations, depriving wrongdoers of proceeds from their crime and impacting the infrastructure of criminal enterprises. 

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Records Examiner/Analyst working as a Victim Witness coordinator . In this role, you will be supporting the overall mission of the United States Attorney's Office (USAO).  If you are looking for a meaningful, mission driven career, Join FSA!  #EARLYCAREER #MILITARY

A Records Examiner/Analyst will provide Data Analyst tasks and performs but is not limited to the following duties:

• Provide witness management assistance prior to, during, and after trial. Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
• Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

Requirements:

• High school Diploma is required, undergraduate degree is preferred
• Good communication skills
• Provide word processing and data entry/retrieval
• Ability to review and analyze data and information from multiple sources
• Ability to establish case/project files
• Ability to enter and retrieve data from databases
• Ability to prepare and format management reports
• Ability to manipulate, transfer, compute and print information
• Ability to prepare and correct reports and correspondence using word processing software
• Schedule appointments
• Answer inquiries regarding case-related information as maintained in the database
• Answer inquiries regarding case-related status
• Obtain additional information from other agencies/ organizations
• Maintain internal status information on the disposition of designated information, files, and assets
• Assure information is accurate and perform analytical computations necessary to process data
• Provide administrative information and assistance concerning case or file to other agencies or organizations
• Equivalent combination of relevant education and experience may be substituted as appropriate

This position requires U.S. Citizenship and a 7 (or 10) year minimum background investigation.

Agency Overview

Each United States Attorney's Office (USAO) is staffed with Victim-Witness personnel who provide direct support and services to victims and witnesses of federal crime. Victim-Witness personnel play an integral role in facilitating the participation and cooperation of victims and witnesses throughout the federal judicial system. In addition to affording rights and providing services to victims pursuant to the Crime Victims' Rights Act (CVRA) and other federal law, Victim-Witness personnel are responsible for witness management.

Benefits Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program. For more information, click here.