Administrative Assistant - Alphanumeric Systems, Inc.
Richmond, VA
About the Job
Alphanumeric is hiring an ADMINISTRATIVE ASSISTANT to work in the Richmond, VA area with an established stronghold in the financial and insurance industries.
Your Role
In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.
What You Will Be Doing
* Professionally manage incoming requests for senior leaders from internal and external customers
* Maintain calendars of 3-4 senior leaders
* Enhance productivity for senior leaders' staff by organizing schedule and pre-read materials for key meetings
* Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities
* Manage expenses and expense reconciliation for managers in compliance with organizational policies
* Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items
* Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.
* Assist with year-end regulatory process execution (e.g. memo edits, attestation compilation, etc.)
* Prepare PowerPoint presentations in compliance with business requirements
* Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively
* Organize and maintain departmental records and documentation
* Provide administrative back-up for other departments as needed
* Collaborate with other administrative assistants to effectively manage calendars
* Assist with projects as needed
* Assist with onboarding new associates/contractors
In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.
What You Will Be Doing
* Professionally manage incoming requests for senior leaders from internal and external customers
* Maintain calendars of 3-4 senior leaders
* Enhance productivity for senior leaders' staff by organizing schedule and pre-read materials for key meetings
* Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities
* Manage expenses and expense reconciliation for managers in compliance with organizational policies
* Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items
* Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.
* Assist with year-end regulatory process execution (e.g. memo edits, attestation compilation, etc.)
* Prepare PowerPoint presentations in compliance with business requirements
* Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively
* Organize and maintain departmental records and documentation
* Provide administrative back-up for other departments as needed
* Collaborate with other administrative assistants to effectively manage calendars
* Assist with projects as needed
* Assist with onboarding new associates/contractors
What You Bring
* 5+ years of experience as a senior administrative assistant
* Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
* Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.
* Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
* Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
* Exceptional communication skills, confidence and professional presence
* Highest level of integrity and the ability to ensure security of confidential information
* Proactive, proven good judgment and creative problem-solving skills
* Strong written communication and proof-reading skills
* Ability to work independently and be a team player
* Strong interpersonal skills
* Strong interest in learning new tasks
* Flexibility within a changing environment
* 5+ years of experience as a senior administrative assistant
* Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
* Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.
* Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
* Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
* Exceptional communication skills, confidence and professional presence
* Highest level of integrity and the ability to ensure security of confidential information
* Proactive, proven good judgment and creative problem-solving skills
* Strong written communication and proof-reading skills
* Ability to work independently and be a team player
* Strong interpersonal skills
* Strong interest in learning new tasks
* Flexibility within a changing environment
Source : Alphanumeric Systems, Inc.
