Administrative Assistant - Matrix Sciences International Inc

Are you looking to progress in your career with a fast-growing Ag Science company? Are you a hardworking, collaborative team member ready to hit the ground running and get the job done? Then we are looking for you!

What we do:

Matrix Sciences provides a uniquely comprehensive scope of laboratory, advisory, research and data management services that support our customers’ efforts to maintain soil fertility and plant nutrition, while increasing yield.

Why it matters:

This work allows clients to identify potential deficiencies or toxicities before it impacts their quality and production on numerous food, fiber and feed crops in the desert southwest. Our soil and tissue testing and advisory services in the agricultural sciences market allow for higher yields and product quality.

Role Summary: Key accounting role includes exposure to and responsibility for a variety of functions, transaction processing, process improvement and financial reporting. Responsible for supervising AP and providing support to the Assistant Controller, Accounting Manager, and Senior Financial Analyst/Accounting. As receptionist at the Blythe location, duties will include interacting with clients and the public as they inquire about testing services and submit samples.

What you’ll do:

• Manage the accounts receivable cycle and other programs
• Provide accurate mapping of vendor invoices in the general ledger
• Establish and maintain relationships with new and existing vendors
• Review vendors and properly account for service provider agreements and forms
• Prepare semi-monthly billing for each client
• Reconcile purchase orders, invoices, and packing slips
• Maintain 1099 vendor files
• Ensure vendor credits are applied properly
• Effectively communicate with vendors regarding billing questions and payments
• Analyze accounts and assist with payment planning and processing
• Participate in AP automation implementation
• Assist with auditor requests during our annual audit
• Effectively communicate with clients and public regarding testing options
• Schedule and receive samples

What you have:

• High School Diploma
• Detail-oriented
• Demonstrates solid understanding of Accounts Payable
• Excellent communication and organization skills
• Excellent analytical and critical thinker
• Deadline oriented
• Problem solver
• Net Suite experience preferred
• Intermediate Excel
• QuickBooks experience preferred

What we offer:

• Medical
• Dental
• Vision
• 401(k) plan including employer match
• Life Insurance
• Short-Term & Long-Term Disability
• Accident & Critical Illness
• Paid Time-Off
• LifeLock Protection
• Tuition Reimbursement
• Employee Referral Program

Location:

• Blythe, CA
• Current work schedule is on-site Monday-Friday, 8am-5pm
• No travel

EEO Statement

Matrix Sciences International Inc. is an Equal Opportunity Employer. Matrix Sciences is committed to a policy of Equal Employment Opportunity for all applicants and employees. We treat all employees and applicants in conformance with both the spirit and letter of federal, state, and local employment discrimination laws, regulations, and Executive Orders. The Company makes all employment decisions without regard to a person's race, color, religion, gender (including gender identity or expression), national origin, ancestry, sex, sexual orientation, medical condition, marital status, age, physical or mental disability, genetic information, veteran status, uniform services membership status or any other characteristic protected by law. Discrimination, retaliation or harassment based upon any of these factors is wholly inconsistent with how we do business and will not be tolerated.