Administrative Assistant - Penda Aiken, Inc

Title: Administrative Assistant
Position Type: Long-term, temporary (1+ years)
Location: Rochester, NY
Hours: 9am-5pm, 40hrs. per week
Salary: TBD


Responsibilities
Must be able to provide high-level admin support by:

• Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Act as immediate supervisor's personal representative in dealing with public and in routine contacts with other State executives.
• Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
• Formatting documents in Word and Excel.
• Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents.
• Scheduling meetings and managing daily schedule for team members.
• Support an internal Personnel Database in Access while maintaining strict confidentiality.
• Troubleshoot for staff for multiple issues, including IT issues.

Requirements

• High school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word and Excel).
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.

Preferred requirements:

• Certification in Microsoft Office products.
• Experience with LATS and Access databases.
• Knowledge and experience with computer information systems and computer programming.
• Experience with NYS Department of Health recruitment process.

Submit your resume today!