Administrative Assistant from SBS Creatix, LLC

As the Administrative Assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization

Responsibilities:

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

• Supports managers and employees through a variety of tasks related to organization and communication.

• Responsible for confidential and time-sensitive material.

• Familiar with a variety of the field's concepts, practices, and procedures.

• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

• Answer and direct phone calls

• Organize and schedule meetings and appointments.

• Maintain contact lists.

• Produce and distribute correspondence memos, letters, faxes, and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Order office supplies.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Provide general support to visitors.

• Provide information by answering questions and requests.

• Take dictation.

• Research and create important presentations and develop processes.

• Generate reports.

• Handle multiple projects.

 • Prepare and monitor invoices.

• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.