Administrative Assistant - ICONMA, LLC
San Diego (onsite), CA 92130
About the Job
Administrative Assistant
Location: San Diego, CA (onsite)
Duration: 13 Months
Description:
Duties:
Primary Responsibilities
Manages administrative support for assigned leaders and/or client groups.
May back up administrative colleagues during surge activities or absences.
Coordinates and manages calendars for assigned leaders.
Handles business/company and personnel details of a confidential and sensitive nature.
Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda’s.
Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.
Reconciles and manages expense reports through Concur/corporate credit cards for leaders.
Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents.
Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
Performs administration responsibilities and other assignments as directed.
Education/Experience/Skills
High school diploma; degree preferred.
Targeting 4 years’ related administrative experience supporting senior leadership within the pharmaceutical or biotech industry.
An equivalent combination of relevant education and experience may be considered.
Key Skills:
Experience working with senior-level leaders within and outside the company.
Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources
Strong interpersonal skills, including tact, diplomacy, and judgment.
Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
Ability to work independently and/or as a team.
Ability to collaborate information and ideas within and outside the department.
Knowledge of pharmaceutical terminology helpful.
Languages:
English Read Write Speak
Skills:
Required
Administrative Contracts
EXCEL
Credit Card
Administrative support
Travel arrangements
Additional
Microsoft power point
Correspondence
Contracts
Logistics
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Location: San Diego, CA (onsite)
Duration: 13 Months
Description:
Duties:
Primary Responsibilities
Manages administrative support for assigned leaders and/or client groups.
May back up administrative colleagues during surge activities or absences.
Coordinates and manages calendars for assigned leaders.
Handles business/company and personnel details of a confidential and sensitive nature.
Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda’s.
Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.
Reconciles and manages expense reports through Concur/corporate credit cards for leaders.
Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents.
Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
Performs administration responsibilities and other assignments as directed.
Education/Experience/Skills
High school diploma; degree preferred.
Targeting 4 years’ related administrative experience supporting senior leadership within the pharmaceutical or biotech industry.
An equivalent combination of relevant education and experience may be considered.
Key Skills:
Experience working with senior-level leaders within and outside the company.
Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources
Strong interpersonal skills, including tact, diplomacy, and judgment.
Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
Ability to work independently and/or as a team.
Ability to collaborate information and ideas within and outside the department.
Knowledge of pharmaceutical terminology helpful.
Languages:
English Read Write Speak
Skills:
Required
Administrative Contracts
EXCEL
Credit Card
Administrative support
Travel arrangements
Additional
Microsoft power point
Correspondence
Contracts
Logistics
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Source : ICONMA, LLC