Administrative Assistant - Software Guidance & Assistance

Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Jose, CA . This is a hybrid role.

In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.

Responsibilities :

• Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams
• Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members
• Attend key meetings, take notes and circulate follow-up as necessary
• Arrange associated business travel and submit expense reports
• Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
• Ability to travel occasionally to provide on-site support at events/conferences
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
• Continually improve the administrative process for greater efficiency
• Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.
• Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executive
• Interact professionally with executive, internal stakeholders and partners, navigating nuances with high EQ
• Develop strong relationships to effectively interface and coordinate with all the other Executive Assistants across GMS, including providing coverage during the event of an illness, PTO, or sabbatical
• Handle confidential information in a professional and discreet manner

Required Skills :

• BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus
• Demonstrate strong attention to detail while working optimally with minimal direction
• Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
• Exceptional ability to prioritize conflicting demands and meet deadlines with little direction
• Strong organizational skills, attention to detail, business acumen and timely follow-through
• Excellent written and interpersonal communication skills
• Handles confidential information with integrity and exercise discretion
• Confidence and strong decision-making skills
• Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus
• Eagerness to build a network with other executive assistants at Adobe and cooperate as a team
• Ability to travel occasionally to provide support at events/conferences
• Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work.

EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.