Administrative Assistant, Senior - Naval Nuclear Laboratory
West Mifflin, PA
About the Job
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company encourages diversity and inclusion in all its forms while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. Looking for a lifetime career? Apply today!
Job Description
The Naval Nuclear Laboratory (NNL) is seeking a highly motivated and detail-oriented Administrative Assistant to support our Information Technology (IT) Cybersecurity Manager and the broader IT department. The Administrative Assistant will play a pivotal role in ensuring the smooth operation of the IT department. Their primary responsibilities will include managing communications, preparing documentation, and providing essential clerical support. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving.
Key responsibilities include but are not limited to:
- Communication Management: Screen and direct incoming calls, visitors, and emails to appropriate parties in a professional and efficient manner.
- Documentation and Reporting: Utilize business software applications to create and edit correspondence, reports, presentations, agendas, and meeting minutes.
- Clerical Support: Maintain organized files and records, arrange business travel, coordinate meetings, handle mail, and manage office supplies and equipment procurement.
Required Combination of Knowledge and Skill
- High school diploma or equivalent and a minimum of 6 years of relevant experience; or
- Associate's degree from an accredited college or university in a related field and a minimum of 2 years of relevant experience; or
- Bachelor's degree from an accredited college or university in a related field.
Preferred Skills
- Proficiency with Microsoft products including O365, Teams, Outlook (e.g., calendar management), Word, Excel, PowerPoint, SharePoint, Adobe, Bluebeam, and Power BI.
- Experience planning events (e.g., location booking, room organization, food coordination) and travel booking and preparing/submitting expense reports.
- Excellent communication skills including creating, communicating, and enforcing office procedures and templates for a variety of written and electronic communications.
- Experience with customer service, organizational, and problem-solving skills, and ability to make decisions to better organize and manage day-to-day office functions.
- Experience in verbal and written communication such as effective email messaging, providing instruction on office procedures, handling phone inquiries and interacting with technical and non-technical staff.
- Ability to work in collaborative environments across geographic boundaries.
Compensation and Benefits
- Health, Dental, Vision & Voluntary Benefits
- Disability, Life & Accident Insurance
- 401(k) Savings program & Captial Accumulation Plan
- Personal & Medical Time Off
- Paid Parental Leave
- Flexible Work Schedules
- Tuition Assistance for Eligible Employees
- Student Debt Benefit Personal Time Off Sell Program
- Employee Assistance Program (EAP)
- Wellness Program
- Visit us online to view all NNL benefits!
Pay Range
Salary information provided is a general guide line only. Annual salary is based upon candidate experience and qualifications, as well as market and business considerations
The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards and vendor locations. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel.
All candidates must be U.S. citizens. Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter. FMP is a government contractor and maintains a drug free workplace and workforce. All candidates must be able to pass a drug test in compliance with FMP company policy and 10 CFR 707. Marijuana is a Federal Schedule I controlled substance and illegal under Federal Law. Therefore, FMP is required to test for marijuana.
Fluor Marine Propulsion is an Equal Opportunity Employer (Veterans/Disabilities) committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.
