Administrative Assistant at The Fountain Group
South San Francisco, CA
About the Job
The Fountain Group is a national staffing firm, and we are currently seeking an Administrative Assistant for a client of ours
This position will be located in South San Francisco, CA 94080
Details for the position are as follows:
Job Description:
Long Term Contract
Pay Range: $22-27.85/hour
Hybrid Position – 3 days on-site, 2 days remote per week
Functions
Manage relationships with internal and external stakeholders, often with a high level of
confidentiality required.
Plan large mid-level, internal meetings (e.g
department meeting, large team/committee).
Manage scheduling meetings with external business partners
Oversee preparation and
post-meeting needs.
Lead the planning & execution of internal meetings requiring webcasting, sophisticated
technology, etc.
Independently lead the planning & execution of complex team offsites (involving multiple
locations, days, activities, and/or travel needs).
Contribute to and assist with agenda and meeting material creation and distribution, flow
of offsite events and meetings, etc.
Attend all internal meetings & assist in note-taking and/or action item follow up.
Draft email communications on behalf of manager, team, department, leader, etc.
Manage departmental gSites, Currents, websites, newsletters, etc
(collect content,
distribute information, oversee maintenance).
Coordinate collecting and implementing feedback for communications when applicable
Coordinate certain logistics of moves (space management), closely collaborate with
administrative space planning lead.
Manage candidate/interview process (hosting candidate, collecting feedback, preparing
hiring/promotion package for review committee, partnering with Talent Acquisition and
Hiring Manager throughout the process).
Qualifications 3-6+ years of relevant work experience is preferred
Experience with MS Office and Google Suite is desired
This position will be located in South San Francisco, CA 94080
Details for the position are as follows:
Job Description:
Long Term Contract
Pay Range: $22-27.85/hour
Hybrid Position – 3 days on-site, 2 days remote per week
Functions
Manage relationships with internal and external stakeholders, often with a high level of
confidentiality required.
Plan large mid-level, internal meetings (e.g
department meeting, large team/committee).
Manage scheduling meetings with external business partners
Oversee preparation and
post-meeting needs.
Lead the planning & execution of internal meetings requiring webcasting, sophisticated
technology, etc.
Independently lead the planning & execution of complex team offsites (involving multiple
locations, days, activities, and/or travel needs).
Contribute to and assist with agenda and meeting material creation and distribution, flow
of offsite events and meetings, etc.
Attend all internal meetings & assist in note-taking and/or action item follow up.
Draft email communications on behalf of manager, team, department, leader, etc.
Manage departmental gSites, Currents, websites, newsletters, etc
(collect content,
distribute information, oversee maintenance).
Coordinate collecting and implementing feedback for communications when applicable
Coordinate certain logistics of moves (space management), closely collaborate with
administrative space planning lead.
Manage candidate/interview process (hosting candidate, collecting feedback, preparing
hiring/promotion package for review committee, partnering with Talent Acquisition and
Hiring Manager throughout the process).
Qualifications 3-6+ years of relevant work experience is preferred
Experience with MS Office and Google Suite is desired