Administrative Assistant - Dürr Systems Inc
Southfield, MI
About the Job
This is a key position for communication and organization of the technical and financial information that flows through the Sales Department. The position requires a highly professional, organized and multi-tasking individual with a "team player" attitude who is able to handle changing daily tasks for the Sales Department and employees. Responsibilities include, but are not limited to:
- Maintain organization of the Sales area, office supplies, office equipment, and marketing / promotional items.
- Type letters and produce presentations and reports as required by the Director of Sales and Marketing and other department employees.
- Assist with the filing of project and confidential information.
- Prepare and submit proposals.
- Utilize vendor portals to assist with Request for Quotes, Proposals, and Purchase Orders etc.
- Assist with presentations, charts, and meeting minutes.
- Schedule meetings and organize calendars.
- Review and verify all department expense reports and timesheets for accuracy and completeness.
- Coordinate department travel requests and vacation schedules.
- Maintain Application Engineering key data sheet.
- Organize customer lunches and events.
- Assist with minor IT support issues as needed.
- Administer the company Uniform Program and order safety items (e.g. hard hats, safety vests, safety glasses).
- Plot drawings.
- Work with Customer Relationship Management (CRM) software.
- Fill-in for switchboard coverage as needed.
- Perform other duties as required.
- Salesforce report generation and coordination
Qualifications:
- High School Diploma required.
- Associate Degree preferred.
- Two or more years of experience as a department Administrative Assistant.
- Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience with Salesforce software preferred.
- Excellent written and verbal communication skills.
- Ability to work in a fast paced, multi-tasked environment while maintaining a positive attitude.
- Good organization and time management skills.
- Demonstrated ability to maintain confidentiality as required.
- Demonstrated ability to be a team player.
- Adaptable to change in a learning organization.
- Detail-oriented, motivated, self-starting individual capable of executing assigned tasks and solving problems in a diplomatic and professional manner.
This is a temporary position that could turn into a permanent position.
Source : Dürr Systems Inc