Administrative Assistant - Sunman-Dearborn Community School

Beginning 2/3/25

Qualifications:  High School Diploma 

Purpose of the Position: To assist the building administration with the daily tasks to provide a smooth and efficiently run school.  To assist the building administration in all aspects of the operation of the school.  

Responsibilities:

1. Places and receives phone calls and messages.

1. Oversees all student records and registers all new students.  Including end of year labels for permanent records and OLSTAT labels.  Maintains permanent records and processes record requests.

1. Assists with bus issues and tracks students transportation changes.

1. Records and tracks attendance, including SDS.  Prepares attendance letters daily.

1. Oversees sign in and sign out for parents, volunteers, students and staff.

1. Maintains documentation for legal  issues (ex:  custodial) for students.

1. Distributes mail.

1. Maintains office machines for staff.

1. Schedules special education testing and conferences.

1. Prepares all student scheduling.

1. Works with counselor on ISTEP preparation.

1. Maintains all aspects of SDS including but not limited to: monthly updates, demographic updates, new students, remove students, prepare rollover for upcoming year.

1. Responsible for awards program, including preparation.  Also works on needy Children’s Project at Christmas.

1. Report and distribute midterms and report cards.

1. Prepare Honor Roll.

1. Helps design and distribute yearbooks.

1. Responsible for all State Reporting as assigned.

1. Responsible for kindergarten registration.

1. Prepares and distributes monthly menu and announcements.  

1. Assists with lunch, bus and nurse duties.  Also reports any building issues to the maintenance staff.

1. Tracks media release forms.

1. The employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the Corporation.

Any other duties as assigned by Administration.