Administrative Assistant - The Chamberlin Group

Success at the Chamberlin Group

• Our Glass is Always Half Full – Optimism: Maintain a positive attitude each day, handle challenges with a solution-oriented mindset, and assist in creating a welcoming atmosphere for clients and colleagues.
• We Say Thank You – Gratitude: Consistently show appreciation for your team members’ efforts, acknowledge clients warmly, and foster a culture of appreciation where everyone feels valued.
• Let’s Get It Done – Tenacity: Approach tasks with determination, go the extra mile to ensure accuracy and timeliness, and remain committed to overcoming obstacles and managing multiple responsibilities.
• Train On the Tracks – Clarity: Ensure tasks are completed with a clear focus on priorities, follow established processes, and maintain organization to keep the team aligned and on track.
• Willing To Pivot – Adaptability: Demonstrate flexibility and a willingness to embrace new ideas and processes, proactively seek innovative solutions, and respond effectively to evolving needs.
• Work to Live – Family First: Prioritize a healthy work-life balance, foster a sense of family and inclusivity within the team, and maintain a supportive environment that values personal well-being.

Joining Our Team

Responsibilities as the Administrative Assistant

• Client Interaction and Communication: Effectively communicate to build trust and maintain professionalism with both external clients and internal colleagues, creating a positive experience for everyone involved.
• Documentation and Administrative Management: Manage important documents, data, and correspondence with accuracy and confidentiality, ensuring smooth information flow and regulatory compliance.
• Scheduling and Event Coordination: Manage calendars, appointments, and events, coordinating logistics and ensuring materials are ready for meetings, webinars, and classes.
• Team Support: Support the entire team by anticipating potential challenges, offering proactive solutions, and contributing to smoother workflows and stronger team collaboration.

Here’s How We Will Measure Your Success

• Efficiency & Productivity: Complete tasks within assigned deadlines, manage time effectively to prioritize tasks, and maintain high accuracy in data entry and document preparation with minimal errors.
• Communication & Collaboration: Respond promptly to inquiries and requests from colleagues, clients, and management, communicate clearly and professionally in both verbal and written formats, and contribute to a positive team environment.

Qualifications

• High School Diploma or GED required.
• Previous administrative experience is a plus.
• Proficient in Microsoft Office Suite, especially Excel.
• Excellent verbal and communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to manage sensitive and confidential information professionally.
• Team player with the ability to collaborate with others and work independently.
• Appointment setting experience preferred.
• CRM experience preferred.

Here’s How We Take Care of our Team

• Comprehensive Benefits Package: medical, dental, vision, and more
• Paid Time Off (PTO): Enjoy time to recharge and maintain a healthy work-life balance
• 401K Retirement Plan
• FUN on-site and off-site Company Events and Gatherings
   

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