Administrative Assistant - Bethel University

Job Summary

Provide administrative support, coordination and day-to-day management to the Department of Applied Health Sciences personnel and projects. Additional tasks include early and current student academic/registration advising, provide tours and informational meetings for admissions and other guests, completed administrative tasks for AHS faculty, coordinate lab equipment, greeting and directing visitors for the assessment lab. Primary preferred Working Geniuses include enablement and tenacity, secondary preferences are galvanizing and discernment, innovation is a plus.  Must have Google platform expertise (drive, docs, sheets, etc.).

Responsibilities

• Assist with scheduling classes and submitting instructor loads.
• Coordinate arrangements for meetings and conferences, make travel arrangements, and process expense reports. 
• Provide other standard administrative responsibilities to assist with day-to-day operations of the HAS department including receiving, sorting, and distributing incoming mail and processing outgoing mail; answering questions or taking action personally, or triaging requests as appropriate; assisting with department communication and correspondence; and, overseeing department records and other materials as directed.
• Assist with budget activity including managing purchase orders, contacting distributors, and managing fees/expenses.
• Assist with inventorying, organizing, scheduling, setting up, and cleaning lab spaces.
• Assist in answering questions and performing academic advising for incoming and first/second year students on advising day and during the semester.
• Assist in answer admissions and guests tours, questions and visits.
• Contact equipment companies and assist in troubleshooting or turning on/off equipment in the lab spaces.
• Assist faculty in duties where TAs are unavailable: proctoring exams, assembling needs for classes, grading, managing moodle pages.
• Other duties as assigned.

Required Skills

• Working knowledge of Microsoft Office Suite or Google apps and the ability to learn software quickly.
• Able to effectively and accurately use technology and software tools and learn Bethel systems (such as Banner and Argos).
• Capacity and enthusiasm to work independently and as part of a team.
• Must be detail-oriented and have effective oral and written communication skills.
• Must have strong interpersonal skills in a variety of contexts: interacting with departmental visitors, faculty, staff and students.
• Excellent verbal and written communication skills.
• Detail-oriented with the ability to manage projects, meet deadlines, and set priorities for multiple tasks.
• Strong organizational skills.
• Must be able to handle sensitive, confidential information in a mature, professional manner.

Required:

• 1+ years of experience in a professional setting.

Required:

• High school degree.

Additional Information

• Must be able to work in a sitting position at a desk and computer for extended periods of time.
• 17 hours per week, 10.5 months per year (August 15 – June 15), with reduced hours from June 15-August 15.
• Pay: $20/hour.

Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God’s kingdom through a variety of ethnicities, cultures, and lived experiences.

Learn more about our commitment to diversity in hiring .

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.

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