Administrative Assistant at Bessolo Design Group

Administrative Assistant

 Bessolo Design Group

Bessolo Design Group, Inc., an award winning and highly rated Fast 50 company by Tampa Bay Business Journal, is expanding and seeking a well-rounded and experienced Administrative Assistant to join our team.

Position:  Administrative Assistant

Candidate will be responsible for these main areas: Switchboard, greet clients/vendors, schedule meetings in Outlook and administrative support for busy A & E firm.

This position calls for multitasking, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. This Administrative Assistant position is not a remote position, and the hours are 8:30 am – 5:30 pm Monday – Friday.

 Duties will include, but not limited to:

• Greets visitors and clients.
• Answers and screens incoming calls for staff of 70.
• Provides other administrative staff with overflow work support.
• Coordinates meeting lunches, staff lunches and lunch and learns.
• Receive and distribute all incoming faxes, mail, transmittals and drawings.
• Schedule/maintain meetings using Microsoft Outlook and Microsoft Teams for multiple conference rooms.
• Order office supplies, printing and copy equipment supplies and breakroom coffee supplies.
• Maintain project files & filing system.
• Prepares correspondence – letters, excel reports, expense reports, transmittals, etc.

This position calls for flexibility, multitasking, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Administrative Assistant is not a remote position, and the hours are 8:30 am – 5:30 pm Monday – Friday.

Qualifications:

• Professional Appearance
• Minimum of two years of experience in a professional service industry providing executive administrative support.
• Related experience
• Answering multi-phone line system.
• Requires strong computer and internet research skills.
• Must be focused, organized, detail oriented and able to prioritize.
• Positive Attitude
• Ability to work closely within a team.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

Work Ethic

• Must practice high morals and ethics

Education Requirements

• Associate degree or equivalent job-related experience

About Us:
Bessolo Design Group, based in St. Petersburg, FL, is a 36 year old architectural, engineering, and interior design firm composed of professionals dedicated to providing quality, creative and technical expertise involved with facilities development for private individuals and institutions.

The firm has experience with both public and private sector clients with demonstrated design expertise in Healthcare, Senior Living, Multifamily, Retail and Community. Bessolo Design Group provides diversified design and management services in six major disciplines:

Architecture

Interior Design

Mechanical Engineering

Plumbing Engineering

Electrical Engineering

Structural Engineering

Bessolo Design Group was created on the premise that the successful fulfillment of our commitment to clients is the criteria by which our performance will be evaluated.  Client Satisfaction is our ultimate goal.  Please check out our website www.bessolo.com for some of the exciting projects we have been involved in. 

We offer competitive salaries and generous benefits; Medical, Dental, Vision, Life Insurance, AD & D and Short-Term Disability for employee 100% paid by the Company, along with long-term disability and additional life at group rates. 8 paid holidays, 10 paid vacation days and 5 paid sick days, as well as a generous 401K match. We strive to provide a fun yet productive environment for our employees to enhance their personal and professional growth.            

Please submit Cover Letter, Resume, a List of professional references and salary range to Employment@bessolo.com  

EOE