Administrative Assistant Supporting the Monarch Center - The Monarch Institute

ADMINISTRATIVE ASSISTANT SUPPORTING THE

MONARCH CENTER

The Monarch School and Institute is dedicated to providing an innovative, therapeutic education for individuals with neurological differences—such as those associated with autism spectrum disorder, attention deficit (hyperactivity) disorder, learning disabilities, Tourette syndrome, mood disorders, anxiety disorders, traumatic brain injury and seizure disorders. We offer a learner-centered approach that helps students progress in Four Core Goal areas.

• High school diploma or college degree.

• Monarch Center front desk support including:
  • Provides security coverage for Monarch Center and the Main (with keypad) front gate. Perform vigilant oversight of the front gate and all who enter through that gate and or the Monarch Center.
  • Extends a gracious welcome to visitors and faculty who enter the building.
  • Screen all visitors through the Raptor system and print visitor name badges.
  • Answer all incoming phone calls and transfer call or send to voice mail as neede
  • Exercise discretion and confidentiality in regard to information about school families and faculty members.
  • Establishes and maintains a neat and professional school office and organizes all school office materials.
  • Directs check payments from parents received at the Monarch Center front desk, to the secure deposit box.
  • Updates lists of Faculty and Students birthdays and prepares student birthday cards for faculty signatures and mailing. Shares birthday list with Program Directors.
  • Oversees a smooth and organized process regarding reserved time in Monarch Center per requests from Directors.
  • Assists with the monthly faculty lunches
  • Serve as RSVP agent for multiple school-wide functions. Keep updated and detailed lists of RSVPs.
  • Oversee annual events such as blood drive, flu shots
  • Receive, sort and distribute mail
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Plan and schedule school photographs throughout the year for individual, group, senior and staff photos.
• Performs any other duties as assigned.

• Excellent organizational, communication and interpersonal skills.
• Ability to instruct students/adults and manage their behavior.
• Good interpersonal skills with colleagues and students.
• Ability to build and maintain strong relationships with colleagues and students.
• Ability to work with people effectively.
• Knowledge and expertise in instructional practice.
• High level of understanding of trends in behavior.
• Ability to develop and launch instructional and developmental programs with little or no direction/supervision.
• Technology/computer skills-broad knowledge of MS Word, MS Excel, MS PowerPoint and web-based learning programs
• Remains alert for details which require attention, proactively asking questions for clarification of tasks if needed.
• Exercises discretion and confidentiality with regard to information about school families and faculty members.
• Promotes the Institute’s mission by modeling respect for everyone with whom s/he comes in contact.

Working conditions range in a wide variety of challenges and deadlines in a highly professional, confidential, and friendly environment. The best candidate should be able to perform well under pressure, think logically, remain calm, and be a great problem solver. Although the position is emotionally rewarding, and provides endless opportunities to have positive effects, it can be stressful at times. Ability to lift 40 pounds.