Administrative Assistant - Smart Gauge Staffing LLC

Job Opportunity

FL-DOH-Children's Medical Services is seeking an Administrative Assistant with potential for a temp-to-hire opportunity.

Work Environment

In-Office - Professional office environment

Dress Code

Business Casual

Candidate Responsibilities

• Providing administrative support to the Chief of Medical Services
• Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.
• Answer and re-direct calls on a multi-line phone system as directed by the Department.
• Sort and distribute (internal and external) mail as directed by the Department.
• Greet and assist visitors in finding the correct destination as directed by the Department
• Ensures compliance with DOH policies and procedures.
• Assists the Bureau Chief in coordinating daily operational functions within the Division.
• Coordinates, reviews, edits, and formats outgoing correspondence.
• Drafts, formats, and completes routine memos and letters within established timeframes.
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.
• Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, and materials.
• Coordinates and makes arrangements pertaining to conference calls.
• Attends staff and other meetings as required.

Skills and Qualifications

• Ability to speak and understand English - Required
• Must have High School Diploma - Required
• Experience as an administrative assistant with Executive Management or Department Leadership - Required, 1 Year
• Professional customer service experience in an office setting - Required, 1 Year
• Proficient using Excel, Word, and PowerPoint - Required, 3 Years
• Experience coordinating travel arrangements, preparing itineraries, and submitting travel reimbursements - Required, 6 Months
• Experience scheduling meeting rooms and preparation of agendas, materials - Required, 6 Months
• Proficient in verbal and written communication - Required
• Excellent organizational skills - Required
• Proficient in multitasking - Required

Agency Interview Type

In Person Only

Work Arrangement

Onsite